Independent_Cost_Estimate_ICE_Form.pdf

This is an Independent Cost Estimate (ICE) Form prepared for METRO Regional Transit Authority (RTA) in Ohio in support of an HVAC Preventative Maintenance contract procurement. The form serves as a template for documenting the methodology and calculation of estimated costs for goods and services, with sections designated for both standard items and services or non-standard items. The document provides space for the preparer to identify the method of obtaining the estimate, whether through published price lists, engineering or technical estimates, or independent third-party estimates, and includes detailed line items for products with unit costs, delivered costs, and freight considerations, as well as service-related items that account for materials, direct costs, labor rates and hours, labor classifications, allocated overhead, SG&A expenses, and profit margins.

The form itself contains no populated data fields; rather, it presents the structural framework that would be completed during the cost estimation process for the HVAC preventative maintenance services required across all RTA facilities. The completed ICE would be used to establish the government's baseline cost expectations and support the evaluation of contractor bids for the continuous, comprehensive HVAC maintenance service program. The form requires signature authorization from the cost estimate preparer and allows for attachment of detailed spreadsheets to support complex items or tasks, ensuring transparent documentation of how the total estimated cost for the procurement was determined.