HVAC Maintenance Services

Darlington County, South Carolina is seeking qualified companies to provide comprehensive HVAC maintenance services for 32 county government buildings through an Invitation for Bid (IFB). The procurement covers maintenance of HVAC systems from manufacturers including Trane, Carrier, Daikin, and others, located on rooftops and outside buildings across various county facilities such as courthouses, community centers, fire stations, libraries, government offices, and the airport. Required services include monthly maintenance activities like washing coils, oiling motors, checking amp draw pressures, inspecting refrigerant levels, and repairing parts. Bidders must provide personnel, equipment, and supplies to perform these services and submit a comprehensive inventory list of HVAC units and air filter specifications. The initial contract term is one year, with options to renew for four additional one-year periods. Bids are due by 1:00 PM on August 7, 2025, and can be submitted through Bid Net Direct or mailed/hand-delivered to the Darlington County Procurement Analyst.

The solicitation includes several key requirements and preferences, with a local vendor advantage that provides a 5% bid price reduction for companies with an office in Darlington County. Insurance requirements mandate $1,000,000 in comprehensive general liability and automobile liability coverage. Vendors must submit a 5% bid bond for bids over $100,000 and provide performance and payment bonds. Compliance with state regulations, including the Iran Divestment Act and illegal immigration reform laws, is mandatory. The county will utilize a purchasing card for payments and requires contractors to maintain a drug-free workplace. While specific budget ranges are not explicitly stated, the comprehensive nature of the services and the broad scope of HVAC systems across 32 county buildings suggest a potentially significant contract value. No specific set-aside designations for disadvantaged enterprises are mentioned in the available documentation, and information about incumbent vendors is not provided in the solicitation materials.