HVAC and make-up air unit preventative maintenance and repair services

Renewable Water Resources (ReWa), a South Carolina water utility, is soliciting proposals under RFP 608 for HVAC and make-up air unit preventative maintenance and repair services, with a mandatory pre-proposal meeting on December 1, 2026 at 9:00 a.m. and proposals due December 17, 2026 at 2:00 p.m. local time through the ReWa PlanetBids portal. The listed jurisdiction is Greenville County, South Carolina. The solicitation identifies no set-asides. Written inquiries are due December 7, 2026 at 12:00 p.m., and mandatory facility drive-arounds follow the pre-proposal meeting on December 1–3, 2026.

Scope covers annual inspections, preventative maintenance, troubleshooting, and emergency repair for rooftop units, split-system air conditioners, air handling units, make-up air units, exhaust fans, heating equipment, and associated controls across nine water resource recovery facilities and various pump stations. Each facility receives four quarterly preventative maintenance visits per year, including filter replacement, coil cleaning, condensate inspection, refrigerant management, and equipment documentation. Vendors must demonstrate five years of relevant HVAC maintenance experience, submit audited financial statements and three references for similar work, and develop preventative maintenance methodologies and emergency response plans. Required insurance includes $1 million automobile liability, $2 million general liability aggregate, pollution liability, cyber, and crime coverage.

Pricing requires a separate annual lump-sum preventative maintenance bid for each of the nine facilities and pump stations, plus rates for supplemental services, repair labor (normal hours, after-hours/weekend, and emergency), material markups, and equipment rental. No contract value is stated. ReWa reserves the right to award in whole or in part by item or geographic area. Evaluation covers qualifications, service costs, technical approach, resource availability, experience with wastewater treatment facilities, and quality of the preventative maintenance program.

A supporting HVAC asset table documents more than 400 units installed between 1987 and 2026, with manufacturers including Trane, Carrier, Greenheck, Bard, and Emerson, and reflects heavy concentration of aging equipment from the 1990s and 2000s.