HVAC Lyons

The Kansas Department of Transportation (KDOT) is soliciting bids for an HVAC installation project located at 210 15th Road in Lyons, Kansas. The procurement involves a comprehensive HVAC system replacement, which includes installing an 80,000 BTU 96% efficient natural gas furnace, a 3-ton 15 SEER single-speed condenser and AC unit, a programmable thermostat, and a high-efficiency air filter. The project requires complete installation within 21 working days after contract award, with work permitted between 7am and 3:30pm Monday through Friday. A mandatory pre-bid conference is scheduled for May 6, 2025, at 10:30 AM, with bid submissions due on May 20, 2025, at 2 PM via Microsoft Teams. The successful contractor must provide all necessary equipment, materials, labor, and incidentals to complete the HVAC installation, and will be required to offer a 5-year parts warranty and 1-year labor warranty. Evaluation criteria will likely include compliance with technical specifications, pricing, and completion of all required certification documents.

The contract opportunity appears to have several set-aside provisions and compliance requirements for potential bidders. Contractors must complete multiple mandatory certifications, including Tax Clearance Instructions, a Certification of Company Not Currently Engaged in a Boycott of Goods or Services from Israel, and a Certification Regarding Immigration Reform & Control. The solicitation includes provisions for bidder preferences, specifically for Disabled Veteran Owned Businesses and Certified Business categories, with opportunities for vendors to claim these preferences by submitting supporting documentation. While no specific budget range is explicitly stated, electronic bids under $25,000 are allowed, and the state reserves the right to waive minor specification deviations. Potential bidders must obtain a current Tax Clearance Certificate and comply with state bidding requirements, including verifying employee work eligibility and adhering to sexual harassment prevention policies. The contract will be awarded to a contractor demonstrating technical competence, compliance with all specified requirements, and competitive pricing.