HVAC Installation, Repairs, & Emergency Services

Closed State & local contract opportunity

Solicitation number
ITB 26-22
State
Florida
Responses due

Opportunity facts

Jurisdiction
NIGP codes
UNSPSC codes
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Point of contact

Opportunity details come from procurement.opengov.com. Updated .

About this opportunity

Written by GovTribe AI ·

The City of Bartow, Florida is requesting bids for HVAC installation, repairs, and emergency services across multiple city-owned facilities under ITB 26-22, with bids due August 5, 2026 at 2:00 PM EDT. The City will award to the three lowest responsive and responsible bidders, with the lowest designated as Primary Awardee — a multi-award structure that departs from single-award norms.

Scope includes emergency and routine repairs, installations, adjustments, performance testing, and system balancing for HVAC equipment, chillers, ice machines, and refrigeration systems at City Hall, Public Works, Police and Fire Departments, Parks and Recreation, water treatment facilities, wastewater facilities, and utility locations. Bidders must submit hourly rates for regular hours (Monday–Friday, 7:00 AM–5:00 PM), after-hours services (after 5:00 PM and weekends), and emergency response (24/7 availability with two-hour response requirement). Material markup is permitted between 1% and 10% on direct materials and equipment rental. Response times are 48 hours for routine service, 24 hours for urgent non-emergency, and 2 hours for emergency calls. All work includes one-year warranty on parts and labor.

Contractors must hold a Florida Certified HVAC Contractor License (Class A or Class B, with Class A mandated for chiller services), demonstrate two years of operation under the same name and Tax Identification Number, provide three professional references for similar work within the past five years, and maintain Workers' Compensation insurance, Commercial General Liability ($500,000 per occurrence / $1,000,000 aggregate), and Commercial Automobile Liability ($5,000,000 per accident).

The initial contract term is one year from award with automatic renewal for two additional one-year terms unless either party provides written notice of non-renewal within sixty days prior to the end of a service year. Questions are due July 28, 2026 at 4:00 PM EDT.

Opportunity text

The City of Bartow, Florida ("City") is actively seeking bids from qualified and experienced companies to provide Heating, Ventilation, and Air Conditioning (HVAC) and related services to various locations throughout the City of Bartow. Services performed under this contract shall include, but are not limited to, providing all necessary labor, equipment, materials, supplies, and supervision for emergency or unscheduled repairs, installations & adjustments, and performance testing & system balancing for Heating, Ventilation, and Air Conditioning (HVAC), chillers, ice machines, refrigerator systems, and emergency services.

Files

File Type Posted
HVAC_Installation,_Repairs,_&_Emergency_Services.pdf PDF

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