HVAC Installation - DOC - Addendum No. 2 - Extending the Bid Opening Date Date Issued: 04/10/202

The Louisiana Office of State Procurement is seeking a contractor to perform an HVAC installation project for the Department of Corrections at the Dixon Correctional Institute in Jackson, LA. The procurement involves installing seven air conditioning units in Compound 4, specifically two 2-ton units, four 3-ton units, and one 4-ton unit, all wall-mounted with electric heat. Required deliverables include complete installation with electrical work, rigging, labor, and stainless-steel security plates, with technical specifications mandating multi-speed electronically commutated motors, copper/aluminum finned coils, R-454B A2L refrigerant, and system protection controls. Contractors must have a valid Louisiana Contractors' License in mechanical or HVAC classifications and participate in a mandatory jobsite visit before submitting a bid. Key dates include a mandatory site visit deadline, written inquiry deadline of 03/20/2025, response to inquiries by 03/27/2025, and a public bid opening on 04/03/2025 at 10:00 AM CST. Bidders must submit a bid security of 5% for bids over $50,000 and complete a Jobsite Verification Form, with bids to be submitted to the Office of State Procurement in Baton Rouge.

There are no specific set-aside designations mentioned for disadvantaged enterprises in the procurement documents. Contractors must comply with strict security protocols, including background checks, vehicle and personal searches, and adherence to correctional facility policies. All contractor representatives entering the facility will be subject to extensive vetting and must follow institutional guidelines. The contract includes provisions for monthly progress payments (90% of completed work), with a final 10% payment after a 45-day lien period, and includes liquidated damages of $100 per day for project delays. While no specific total contract value is explicitly stated, the procurement requires performance and payment bonds, suggesting a significant project scope. The state prefers electronic payment solutions, including LaCarte procurement card and Electronic Funds Transfer (EFT), for contractor compensation. Potential contractors should note the comprehensive insurance requirements, which include workers' compensation, commercial general liability, automobile liability, builder's risk, and potential pollution liability coverage.