Addendum No. 1.docx
DOCX document 309 KB Posted
- Attached to
- HVAC Installation - DOC - Addendum No. 2 - Extending the Bid Opening Date Date Issued: 04/10/202
- Solicitation number
- 3000024442
- Issued by
- East Feliciana Parish, Baton Rouge City, Louisiana
About this file
Addendum No. 1 is a document related to an HVAC installation project for the Louisiana Department of Corrections (DOC) at the Dixon Correctional Institute in Jackson, LA. The procurement involves the installation of seven air conditioning units in Compound 4, specifically two 2-ton units, four 3-ton units, and one 4-ton unit, all wall-mounted with electric heat. The project requires complete installation, including electrical work, rigging, labor, and stainless-steel security plates. Key dates include a mandatory site visit, a written inquiry deadline of 03/20/2025, responses to inquiries by 03/27/2025, and a public bid opening on 04/03/2025 at 10:00 AM CST. Contractors must possess a valid Louisiana Contractors' License in mechanical or HVAC classifications and participate in a mandatory jobsite visit before submitting a bid.
The procurement requires a bid security of 5% for bids over $50,000 and mandates extensive security protocols for contractors entering the correctional facility, including background checks and personal searches. Payment terms include monthly progress payments covering 90% of completed work, with a final 10% payment after a 45-day lien period, and liquidated damages of $100 per day for project delays. While no specific total contract value is stated, the procurement requires performance and payment bonds. The state prefers electronic payment solutions, including the LaCarte procurement card and Electronic Funds Transfer (EFT). Comprehensive insurance requirements include workers' compensation, commercial general liability, automobile liability, builder's risk, and potential pollution liability coverage. The technical specifications call for multi-speed electronically commutated motors, copper/aluminum finned coils, R-454B A2L refrigerant, and system protection controls.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Addendum No. 2.docx | DOCX document | |
| 3000024442-2.pdf | ||
| 3000024442-1.pdf | ||
| Attachment B - Job Site Verification Form - Page 1.docx | DOCX document | |
| 3000024442.pdf | ||
| Attachment C - Specifications - Pages 1-2.docx | DOCX document | |
| Attachment A - Special Terms and Conditions Pages 1-14.docx | DOCX document |
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Text version
Office of State Procurement State of Louisiana Division of Administration
JEFF LANDRY
GOVERNOR
TAYLOR F. BARRAS
COMMISSIONER OF ADMINISTRATION
April 1, 2025
ADDENDUM NO. 01
Your reference is directed to RFx Number 3000024442 for the Invitation to Bid (ITB) for the State of Louisiana – HVAC Installation - DOC, which is currently scheduled to open at 10:00 AM CT on 04/03/2025.
The following are the bidder’s written inquiries received by the inquiry deadline date of March 20, 2025 and the State’s responses:
Vendor’s Question 1:
How are the units to be installed? During the field visit our on-site representation was instructed to install the Bard units to the bars shown in picture 1. These units are normally mounted to the wall. If we remove the bars, it would also require that we remove the window assembly and possibly have to install a concrete block wall where the window was. Are there any further mounting clarifications that can be provided?
State’s Response 1:
Unit is to be installed to the bars, and security screen is to be installed in the place of the window so inmates don't stick anything in the unit.
Vendor’s Question 2:
While on site we were shown the electrical panel that would provide power to these units. Picture 2 is of that panel. It does not appear that there are (7) spare circuits available in that panel. Are all of the electrical circuits to be supplied from that panel?
State’s Response 2:
There are two panels available for use.
RFx Currently Reads: Scheduled to open at 10:00 AM on April 03, 2025.
RFx Changed to Read: Scheduled to open at 10:00 AM on April 10, 2025.
All else remains as on original Invitation to Bid.
THIS ADDENDUM IS HEREBY OFFICIALLY MADE A PART OF THE REFERENCED SOLICITATION.
ACKNOWLEDGEMENT: If you have already submitted your bid and this Addendum does not cause you to revise your bid, you should acknowledge receipt of this Addendum by identifying your business name and by signing where indicated. You may return this Acknowledgement by mail or delivery by hand or courier to: Office of State Procurement, 1201 N. 3rd Street, Ste. 2-160, Baton Rouge, LA 70802, or by fax to: (225) 342-9756. The State reserves the right to request a completed Acknowledgement at any time. Failure to execute an Acknowledgement shall not relieve the bidder from complying with the terms of its bid.
Addendum Acknowledged/No changes:
For: ________________________ By: __________________________
REVISION: If you have already submitted your bid and this Addendum requires you to revise your bid, you must indicate any change(s) below, identify your business name and sign where shown. Revisions shall be delivered prior to bid opening by mail or delivery by hand or courier to: Office of State Procurement, 1201 N. 3rd Street, Ste. 2-160, Baton Rouge, LA 70802, or by fax to: (225) 342-9756, and indicate the RFx number and the bid opening date and time on the outside of the envelope for proper identification, or by fax to: (225) 342-9756. Electronic transmissions other than by fax are not being accepted at this time
Revisions received after bid opening shall not be considered and you shall be held to your original bid.
Revision:
For: ________________________ By: __________________________
| By: | Arkeith White |
| Office of State Procurement | |
| Telephone No. 225-219-4207 | |
| Email: Arkeith.white@la.gov |
1201 N. Third Street D Suite 2-160 D Baton Rouge, Louisiana 70802-5243 D (225) 342-8010 An Equal Opportunity Employer image1.png
File details come from the government source that posted it. Updated .