HVAC Filters

Waukesha County, Wisconsin is seeking competitive bids for a comprehensive HVAC filter procurement contract through Bid #2025025, targeting filters for multiple county facilities and departments. The solicitation covers 28 line items of HVAC filters with varying dimensions, ranging from 1" to 12" thick and sizes including 12x16, 16x25, 20x24, and 24x24 inches, with a specific requirement to replace MERV 8 references with MERV 10. The contract will span three years from October 1, 2025, through September 30, 2028, with potential for two additional one-year extensions. Bids must be submitted electronically through the Waukesha County Bonfire Purchasing Portal by July 29, 2025, at 10:30 am CDT, with bid opening scheduled for June 24, 2025. Evaluation criteria include pricing, delivery capabilities (maximum 3-day delivery window), vendor compliance with state registration requirements, product specifications, and overall bidder competency. Delivery locations span multiple county facilities including the Department of Public Works, Courthouse, Highway Operations, Health and Human Services, Law Enforcement Center, Parks facilities, and the Waukesha County Airport.

The procurement does not specify specific set-aside designations or restrictions for disadvantaged enterprises. The previous contract was held by Airway Sales, Inc. under Bid 20017, and the current solicitation includes four identified vendors: Airway Sales, Inc., Koch Filter Corp., Midwest Heating & Cooling, and Tri Dim Filter Corp. The county offers a "piggyback" provision allowing other local government units within a 50-mile radius of Milwaukee to potentially utilize the contract. Vendors must be registered to do business in Wisconsin and accept payment via P-Card, with pricing to remain firm for the initial contract year and potential adjustments in subsequent years based on the Midwest urban consumer index. The total bid analysis reveals potential contract values ranging from approximately $19,404.88 to higher amounts depending on vendor selection. No bid bond, performance bond, or payment bond is required, and the county will primarily use these filters through the Department of Public Works Facilities Management, with additional smaller orders from other county departments. The successful bidder will be provided with specific billing and accounts payable contact information after contract award.