1-2025025 Signature Page - HVAC Filters.pdf

Waukesha County Purchasing Division

INVITATION TO BID

BID NO. _____________ DESCRIPTION: _________________________

Opening Date:______________ Buyer: ________________________

Opening Time: ______________ Phone Number: ________________

Bids received after the opening date and time specified will be rejected.

Bids must be submitted electronically through Waukesha County’s Bonfire Purchasing Portal at https://waukeshacounty.bonfirehub.com/

Submissions by other methods will not be accepted. PLEASE DO NOT FAX THIS PAGE TO

US.

Please reference this project on https://waukeshacounty.bonfirehub.com/ for the required submittal documents.

Bids must be electronically submitted on the forms provided and be signed to be considered. THE SIGNATURE PAGE AND THIS PAGE MUST BE UPLOADED WITH YOUR BID in order to be eligible for award.

Delivery Terms: Bids must include delivery F.O.B. to the address specified. All transportation charges to be prepaid and borne by the vendor.

If Awarded, Purchase Order should be addressed to:

Payment should be mailed to:

THIS IS AN INVITATION TO BID – IT IS NOT AN ORDER

https://waukeshacounty.bonfirehub.com/

WAUKESHA COUNTY PURCHASING DIVISION Phone: 262-548-7888 515 W Moreland Blvd., Adm. Center, Room 310 Fax: 262-548-7668 Waukesha, WI 53188

BID SIGNATURE PAGE

All Signature Pages must be signed to be considered

Bid No. _______________ Description:___________________________________

OFFER AND ACCEPTANCE

The proper submission of this form by the Contractor will be considered as the Contractor’s offer to enter into a Contract in accordance with the provisions herein set forth.

The submission of a Proposal shall be considered as a representation that the Contractor has carefully investigated all conditions, has full knowledge of the scope, nature and quality of work required, and is familiar with all applicable State, Federal and Local regulations that affect, or may at some future date affect the performance of this Contract. All quoted conditions and prices submitted shall remain firm for ninety (90) calendar days from opening date.

If your Proposal is accepted and a Contract issued, then this Bid/Request for Proposal inclusive of its Terms and Conditions, and all documents attached hereto including any amendments, the Contractor’s Technical Response and Fee Schedule and any other written offers/clarifications made by the Contractor and accepted by the County, will be incorporated into the entire Contract between the County and your firm, and it shall contain all the terms and conditions agreed upon by the parties hereto.

Acceptance will take place only upon award and execution of this document by the proper County officials, and delivery of the fully executed Contract to the Contractor. The Contract may be amended only by written agreement by the Contractor and Waukesha County Purchasing Division.

Complete all boxed areas, including Amendment number(s) and electronically or manually sign the document prior to submitting. By signing below, we agree to furnish all items listed in the above referenced Bid/RFP inclusive of applicable specifications, amendments and Terms and Conditions.

I have reviewed the Bid/Request for Proposal identified above and Amendment Nos. ______________________, and all other Contract documents, plans and specifications and have carefully examined the same in detail before submitting this proposal.

Bidder’s Firm:

Address, City, State, Zip

Telephone No. Fax No.:

Email:

TO BE SIGNED & SUBMITTED BY THE PERSON AUTHORIZED TO LEGALLY BIND YOUR FIRM TO THIS CONTRACT

Submitted By:

Signature Required Above Printed Name Required Above

Title: Date:

STANDARD TERMS AND CONDITIONS FOR INFORMAL BIDDING

SCOPE – These standard conditions apply to any and all subsequent award(s) except where special requirements are specifically stated elsewhere in the Bid Request. In such cases, the special requirements apply. The use of other forms or attachments of conditions for bidding contrary to Waukesha County conditions will invalidate your bid.

PRICES – Bid prices shall be stated in units requested. Do not show list prices and trade discounts.

Prices shall be firm and shall be binding for thirty (30) calendar days following bid opening date.

CASH DISCOUNTS – Only cash discounts for payment within thirty (30) days will be deducted in determining the Low Bidder.

TAXES – Bids should not include Federal Excise and Wisconsin Sales Tax as the County is exempt from payment of such taxes. State Statute No. 77.54(9a).

PACKAGING – Materials shall be clearly labeled and packaged in accordance with Federal and Wisconsin requirements as specified in the terms and conditions of the Bid Request.

DELIVERY – Failure of the successful bidder to adhere to delivery schedules as specified or to promptly replace rejected material shall render the vendor liable for the difference between the “open market” and the bid price. All bid prices must include delivery FOB destination and freight prepaid.

EXTENSIONS – Agreements shall run for the period indicated subject to two (2) one-year extensions.

Option of Extension, if agreed to by both the County and the Contractor, may be exercised within sixty

(60) days of the contract expiration date.

CANCELLATION – Waukesha County reserves the right to cancel any order or contract for failure of the successful bidder to comply with terms, conditions and specifications of the Bid Request. In such instances, the defaulting Contractor shall be liable to Waukesha County for cost to the County in excess of the default over contract prices.

RESERVATIONS – The right is reserved to: (1) Reject any or all bids; (2) Award items separately or in the aggregate, if not stated, whichever is in the best interest of the County; (3) Order within 10% more or less of the quantity specified.

SAFETY REQUIREMENTS – All material, equipment and supplies provided to the County must comply fully with all Safety Requirements as set forth by the Wisconsin Administration Code, Rules of the Industrial Commission on Safety and all applicable OSHA Standards.

WITHDRAWAL OF BIDS – Bids may be withdrawn, only in total and only by a written request to the appropriate Purchasing agent, prior to the bid opening. The Purchasing Division has sole discretion to grant a request for withdrawal of bid.

AMENDMENT OF BIDS – Bid may be amended prior to bid opening. Amendments will be posted to our Bonfire Purchasing Portal at, https://waukeshacounty.bonfirehub.com/. Bidders are responsible for checking this website for amendments, etc. prior to the opening date. All Amendments must be acknowledged in the area provided on the Signature Sheet. Bidders who do not acknowledge the amendment(s) may have their bid rejected.

COUNTER OFFER – Counteroffers, changes to any terms, conditions, specifications or plans stated herein, made with approval from the Purchasing Division, will result in bid rejection.

OTHER CONSIDERATIONS – Quantities involved, time of delivery, purpose for which required, competency of bidder and ability to render satisfactory service in a past performance will be considered in determining status as a responsible bidder.

QUALIFYING BIDDERS – Prior to Award to bidder, Waukesha County Purchasing Division may require submission by bidder of proof of financial stability/ability and experience in performance of similar obligations.

ASSIGNMENT – No contract may be assigned, sublet or transferred without the written consent of the Waukesha County Purchasing Division.

BID RESULTS – Bid tabulations are available to the public approximately 10 days after the opening date.

Bidders may obtain information pertaining to results of bids by visiting the Waukesha County Purchasing Division Monday through Friday between 8:00-11:30 AM & 1:00-4:00 PM. Copies of bid tabulations can be obtained at 15 cents a page and postage costs, if applicable. Bid tabulations are also available on our Waukesha County Bonfire Procurement Portal at https://waukeshacounty.bonfirehub.com/

FAILURE TO BID – Failure to respond to an Invitation to Bid (submission of bid, or notice in writing that you are unable to bid, but wish to remain on the active bidder's mailing list qualifies) will be understood by the County to be a lack of interest and result in the removal of the vendor's name from the applicable bidder's list.

SIGNATURE REQUIREMENT – ALL BIDS MUST BE SIGNED