4-20017 HVAC Filters Tabulation.xls

XLS spreadsheet 56 KB Posted Jun 5, 2025

Attached to: HVAC Filters
Solicitation number: 2025025
Issued by: Waukesha County, Wisconsin

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Written by GovTribe AI · Aug 26, 2025

This is a detailed HVAC Filters Tabulation document for Waukesha County, Wisconsin, presenting a competitive bid analysis for various HVAC filter specifications. The solicitation covers 28 line items of HVAC filters with different dimensions, specifications, and MERV ratings, ranging from 1" to 12" thick filters with sizes including 12x16, 16x25, 20x24, and up to 24x24 inches. The bid tabulation includes pricing from four vendors: Airway Sales, Inc., Koch Filter Corp., Midwest Heating & Cooling, and Tri Dim Filter Corp., with each vendor submitting unit prices, product numbers, and delivery timeframes. All vendors were required to have registration with the Wisconsin Department of Financial Institutions and provide information on credit card payment acceptance and potential debarment status.

The total bid analysis reveals significant price variations across vendors, with the grand total ranging from approximately $19,404.88 to potentially higher amounts depending on vendor selection. Delivery requirements were strict, with a maximum 3-day delivery window after order receipt, which disqualified vendors exceeding this timeframe. The solicitation emphasized vendor compliance with state registration requirements and sought competitive pricing for a comprehensive range of HVAC filtration products. Vendors were evaluated not only on price but also on delivery capabilities, product specifications, and compliance with state business registration requirements. The bid document indicates a competitive procurement process designed to secure the most advantageous HVAC filter supply for Waukesha County.

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Other files

File	Type	Posted
3-2025025 EXHIBIT A Locations.pdf	PDF	Jun 5, 2025
1-2025025 Signature Page - HVAC Filters.pdf	PDF	Jun 5, 2025
2-2025025 HVAC Filters Terms and Conditions.pdf	PDF	Jun 5, 2025
5-2025025 - HVAC Filters - Amendment 1 (003).pdf	PDF	Jun 5, 2025

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Sheet 1

20017
HVAC Filters
Item #	Description	Qty	UOM	Airway Sales, Inc.	Koch Filter Corp.	Midwest Heating & Cooling	Tri Dim Filter Corp.
1	036-199 Pleat Economy 1" - 12 x 16 x 1, Series 400 S.C. Pleat, MERV8, Part # 84355.01199	24	Each	$ 3.0500	$ 6.3000	$ 3.8100	$ 4.2100
	Product Number			AFP2000-12161	P8S1-120-160	10407	23011DE11DE108
	State Case Size			12	12	1	24
	Enter number of days for delivery after receipt of order			3	13	3	25
	Subtotal - Line Item #1:			$ 73.20	$ 151.20	$ 91.44	$ 101.04
2	Pleat Economy - 16 x 25 x 1, Series 400 SC Pleat, MERV8, Part # 80055.011625	12	Each	$ 2.6200	$ 2.9700	$ 3.5800	$ 2.8700
	Product Number			AFP2000-16251	102-700-007	10373	2301625108
	State Case Size			12	12	1	24
	Enter number of days for delivery after receipt of order			3	12	3	20
	Subtotal - Line Item #2:			$ 31.44	$ 35.64	$ 42.96	$ 34.44
3	Pleat Economy - 20 x 24 x 4, Series 400 S.C. Pleat, MERV8, Part # 80055.042024	12	Each	$ 5.3100	$ 7.3400	$ 7.1600	$ 5.2300
	Product Number			AFP2000-20244	102-700-029	10398	2302024408
	State Case Size			6	6	1	6
	Enter number of days for delivery after receipt of order			3	12	3	20
	Subtotal - Line Item #3:			$ 63.72	$ 88.08	$ 85.92	$ 62.76
4	Pleat Economy - 20 x 24 x 2, SC NOVA Pleat, MERV8, Part # 80055.022024	12	Each	$ 3.1900	$ 3.7700	$ 3.7500	$ 2.9800
	Product Number			AFP2000-20242	102-700-020	21144	2302024208
	State Case Size			12	12	1	12
	Enter number of days for delivery after receipt of order			3	12	3	20
	Subtotal - Line Item #4:			$ 38.28	$ 45.24	$ 45.00	$ 35.76
5	Media Pad PSF 2DT - 20 x 20 x 2, POLY PAD, BLUE/WHITE, Part # 40155.022020	50	Each	$ 1.3500	$ 1.1100	$ 1.8800	$ 1.2100
	Product Number			PPD2020HL8	575-020-020	PSF31-2020	1522020
	State Case Size			25	25	1	20
	Enter number of days for delivery after receipt of order			3	8	3	20
	Subtotal - Line Item #5:			$ 67.50	$ 55.50	$ 94.00	$ 60.50
6	12 x 24 x 4, Series 400 S.C. Pleat, MERV8, Part # 8055.041224	122	Each	$ 4.0000	$ 5.6600	$ 5.7600	$ 4.2400
	Product Number			AFP2000-12244	102-700-023	10393	2301224408
	State Case Size			12	6	1	6
	Enter number of days for delivery after receipt of order			3	12	3	20
	Subtotal - Line Item #6:			$ 488.00	$ 690.52	$ 702.72	$ 517.28
7	15 x 20 x 2 S.C. Series 400, S.C. Pleated, MERV8, Part # 10383	144	Each	$ 2.5500	$ 3.2800	$ 43.4900	$ 2.4700
	Product Number			AFP2000-15202	102-700-015	10383	2301520208
	State Case Size			12	12	1	12
	Enter number of days for delivery after receipt of order			3	12	3	20
	Subtotal - Line Item #7:			$ 367.20	$ 472.32	$ 6,262.56	$ 355.68
8	16 x 20 x 2 Series 400, S.C. Pleated, MERV8, Part # 10384	456	Each	$ 2.5300	$ 2.9200	$ 3.4900	$ 2.4700
	Product Number			AFP2000-16202	102-700-016	10384	2301620208
	State Case Size			12	12	1	12
	Enter number of days for delivery after receipt of order			3	12	3	20
	Subtotal - Line Item #8:			$ 1,153.68	$ 1,331.52	$ 1,591.44	$ 1,126.32
9	16 x 25 x 2 Series 400, S.C. Pleated, MERV8, Part # 10386	648	Each	$ 2.8900	$ 3.2600	$ 3.8100	$ 2.7500
	Product Number			AFP2000-16252	102-700-017	10386	2301625208
	State Case Size			12	12	1	12
	Enter number of days for delivery after receipt of order			3	12	3	20
	Subtotal - Line Item #9:			$ 1,872.72	$ 2,112.48	$ 2,468.88	$ 1,782.00
10	18 x 24 x 2 Series 400, S.C. Pleated, MERV8, Part # 10387	24	Each	$ 3.0700	$ 3.6500	$ 4.2400	$ 2.8700
	Product Number			AFP2000-18242	102-700-018	10387	2301824208
	State Case Size			12	12	1	12
	Enter number of days for delivery after receipt of order			3	12	3	20
	Subtotal - Line Item #10:			$ 73.68	$ 87.60	$ 101.76	$ 68.88
11	20 x 20 x 2, Series 400, S.C. Pleated, MERV8, Part # 10388	444	Each	$ 2.8500	$ 3.2600	$ 3.8100	$ 2.7500
	Product Number			AFP2000-20202	102-700-019	10388	2302020208
	State Case Size			12	12	1	12
	Enter number of days for delivery after receipt of order			3	12	3	20
	Subtotal - Line Item #11:			$ 1,265.40	$ 1,447.44	$ 1,691.64	$ 1,221.00
12	20 x 24 x 2 Series 400, S.C. Pleated, MERV8, Part # 10389	228	Each	$ 3.2000	$ 3.7700	$ 4.2400	$ 2.9800
	Product Number			AFP2000-20242	102-700-020	10389	2302024208
	State Case Size			12	12	1	12
	Enter number of days for delivery after receipt of order			3	12	3	20
	Subtotal - Line Item #12:			$ 729.60	$ 859.56	$ 966.72	$ 679.44
13	20 x 25 x 2 Series 400, S.C. Pleated, MERV8, Part # 10390	360	Each	$ 3.2600	$ 3.6900	$ 4.2400	$ 3.0400
	Product Number			AFP2000-20252	102-700-021	10390	2302025208
	State Case Size			12	12	1	12
	Enter number of days for delivery after receipt of order			3	12	3	20
	Subtotal - Line Item #13:			$ 1,173.60	$ 1,328.40	$ 1,526.40	$ 1,094.40
14	24 x 24 x 2 Series 400, S.C. Pleated, MERV8, Part # 10391	564	Each	$ 3.5600	$ 4.0500	$ 4.7100	$ 3.4900
	Product Number			AFP2000-24242	102-700-022	10391	2302424208
	State Case Size			12	12	1	12
	Enter number of days for delivery after receipt of order			3	12	3	20
	Subtotal - Line Item #14:			$ 2,007.84	$ 2,284.20	$ 2,656.44	$ 1,968.36
15	25 x 25 x 2 Series 400, S.C. Pleated, MERV8, Item # 10392	12	Each	$ 3.7800	$ 5.4900	$ 5.1900	$ 3.9300
	Product Number			AFP2000-25252	102-700-050	10392	2302525208
	State Case Size			12	12	1	12
	Enter number of days for delivery after receipt of order			3	12	3	20
	Subtotal - Line Item #15:			$ 45.36	$ 65.88	$ 62.28	$ 47.16
16	18 x 24 x 4 Series 400, S.C. Pleated, MERV8, Part # 10396	36	Each	$ 5.0800	$ 6.9800	$ 7.1600	$ 4.9900
	Product Number			AFP2000-18244	102-700-027	10396	2301824408
	State Case Size			6	12	1	6
	Enter number of days for delivery after receipt of order			3	12	3	20
	Subtotal - Line Item #16:			$ 182.88	$ 251.28	$ 257.76	$ 179.64
17	24 x 24 x 4 Series 400, S.C. Pleated, MERV8, Part # 10400	164	Each	$ 6.6300	$ 7.6000	$ 7.5800	$ 6.2300
	Product Number			AFP2000-24244	102-700-027	10400	2302424408
	State Case Size			6	6	1	6
	Enter number of days for delivery after receipt of order			3	12	3	20
	Subtotal - Line Item #17:			$ 1,087.32	$ 1,246.40	$ 1,243.12	$ 1,021.72
18	16 x 16 x 2 Series 400, S.C. Pleated, MERV8, Item # 10420	24	Each	$ 3.4000	$ 4.4700	$ 4.5900	$ 2.6200
	Product Number			AFP2000-16162	102-042-005	10420	2301616208
	State Case Size			12	12	1	12
	Enter number of days for delivery after receipt of order			3	19	3	20
	Subtotal - Line Item #18:			$ 81.60	$ 107.28	$ 110.16	$ 62.88
19	24 x 12 x 12 Rigid Cell, Synthetic, MERV14, Box Style Part # 14918	11	Each	$ 48.4200	$ 36.0800	$ 66.4400	$ 41.1800
	Product Number			ZPS12241295BO	112-651-002	14918	53312241290
	State Case Size			1	2	1	1
	Enter number of days for delivery after receipt of order			3	19	3	25
	Subtotal - Line Item #19:			$ 532.62	$ 396.88	$ 730.84	$ 452.98
20	24 x 24 x 12 Rigid Cell, Synthetic, MERV14, Box Style Part # 14921	82	Each	$ 68.2200	$ 49.4800	$ 83.6200	$ 51.8400
	Product Number			ZPS24241295BO	112-651-001	14921	53324241290
	State Case Size			1	1	1	1
	Enter number of days for delivery after receipt of order			3	19	3	25
	Subtotal - Line Item #20:			$ 5,594.04	$ 4,057.36	$ 6,856.84	$ 4,250.88
21	8-7/8 x 19-1/4 x 1 S.C. Pleated, Part # 311325	24	Each	$ 3.9300	$ 1.2800	$ 6.9600	$ 4.2100
	Product Number			AFP2000-01199	P8S1-087-192	SP08.87519.251EM	23008HE19BE108
	State Case Size			12	12	1	24
	Enter number of days for delivery after receipt of order			3	13	3	25
	Subtotal - Line Item #21:			$ 94.32	$ 30.72	$ 167.04	$ 101.04
22	14-7/8 x 17-3/8 x 1 Series 400, S.C. Pleated, MERV8, Part # 315196	12	Each	$ 4.2100	$ 5.8900	$ 7.8000	$ 4.4000
	Product Number			AFP2000-01299	P8S1-147-173	SP14.87517.3751E	23014HE17CE108
	State Case Size			12	12	1	24
	Enter number of days for delivery after receipt of order			3	13	3	25
	Subtotal - Line Item #22:			$ 50.52	$ 70.68	$ 93.60	$ 52.80
23	20 x 24 x 12, 95% FP Mini-Pleat, Plastic, Part # 40058-P	12	Each	$ 101.3500	$ 112.3200	$ 105.4900	$ 75.2100
	Product Number			AFV98-0412	111-601-102	40058-P	8VADVP123C19CC
	State Case Size			1	1	1	1
	Enter number of days for delivery after receipt of order			3	19	3	30
	Subtotal - Line Item #23:			$ 1,216.20	$ 1,347.84	$ 1,265.88	$ 902.52
24	23-5/8 x 47-5/8 x 9 MAC 10 Replacement, 99.99%, 2" ME, Part # 69600S-001HAPXX (Replacement FCI# 42339)	1	Each	$ 800.00	$ 618.20	$ 646.72	$ 616.00
	Product Number			69514-006	310-102-003	42339	69600S-001HAPXX
	State Case Size			1	1	1	1
	Enter number of days for delivery after receipt of order			3	10	35	25
25	19-1/2 x 20 x 2 S.C. Pleated, Part # 561798	12	Each	$ 6.0900	$ 8.4000	$ 12.4700	$ 5.7600
	Product Number			AFP2000-02399	P8S2-194-200	SP19.5202EM8	23019DE20E208
	State Case Size			12	12	1	12
	Enter number of days for delivery after receipt of order			3	13	3	25
	Subtotal - Line Item #25:			$ 73.08	$ 100.80	$ 149.64	$ 69.12
26	14-3/8 x 19-7/8 x 1 Series 400, S.C. Pleated, MERV8, Part # 566296	12	Each	$ 4.2100	$ 5.7600	$ 7.8000	$ 4.4000
	Product Number			AFP2000-01299	P8S1-143-197	SP14.37519.8751E	23014CE19HE108
	State Case Size			12	12	1	24
	Enter number of days for delivery after receipt of order			3	13	3	25
	Subtotal - Line Item #26:			$ 50.52	$ 69.12	$ 93.60	$ 52.80
27	8-7/8 x 24-1/4 x 1 S.C. Pleated, Part # 75770	24	Each	$ 3.7800	$ 5.8900	$ 7.3800	$ 4.4000
	Product Number			AFP2000-01299	P8S1-087-242	SP08.87524.251EM	23008HE24BE108
	State Case Size			12	12	1	24
	Enter number of days for delivery after receipt of order			3	13	3	25
	Subtotal - Line Item #27:			$ 90.72	$ 141.36	$ 177.12	$ 105.60
28	Spring Clips, 12" (w/coil spring to hold filter)	24	Each	$ 4.1600	$ 8.9000	$ 4.1200	$ 7.7100
	Product Number			STC12	122-705-007	12611-C	470SC12
	State Case Size			24	1	1	N/A
	Enter number of days for delivery after receipt of order			3		3	20
	Subtotal - Line Item #28:			$ 99.84	$ 213.60	$ 98.88	$ 185.04
	GRAND TOTAL:			$ 19,404.88	non-responsive - delivery over 3 day limit	non-responsive - delivery over 3 day limit	non-responsive - delivery over 3 day limit
	Eligibility: Bidders must be registered to do business in the State of Wisconsin with the Department of Financial Institutions (https://www.wdfi.org/) prior to award. Indicate in the area to the right if you are registered or if you plan on obtaining registration prior to award.			REGISTERED		REGISTERED	REGISTERED
	Will your company accept payment via credit card		Yes or No	YES	YES	YES	YES
	How many days after receipt of invoice (or acceptance of goods, whichever is later) payment must be processed to accept the credit card. Note: Minimum of 2 days is required.			5		15	2
	Debarment: Is/has your firm been barred from doing business with either the State of Wisconsin or the Federal Government, or is any such action pending?		Yes or No	NO	NO	NO	NO
VENDOR ON WDFI?				YES	NO	YES	NO

&C&"Arial,Bold"&14TABULATION &RPage &P of &N

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File details come from the government source that posted it. Updated Aug 26, 2025.