HVAC Equipment

The City of Little Rock Public Works Department, Building Services Division, is soliciting bids for HVAC equipment to replace worn-out units serving the Parks Department. The procurement requires vendors to supply five RHEEM 20-ton units (model RGEHYB240ADG40BCADA0A), five RHEEM manual fresh air dampers (model AXRF-KFA1), one RHEEM Renaissance 7.5-ton GP unit (model RGEDYB090ACG15BAADA0), one RHEEM manual fresh air damper for the Renaissance unit (model RXRF-ADA1), and one conversion kit (model 30-290-29159). Qualified vendors must be authorized RHEEM distributors, dealers, or manufacturer representatives with a minimum of three years' experience supplying commercial HVAC equipment and documentation of three comparable projects completed within the past five years. All equipment must be stored at the vendor's Little Rock warehouse with delivery coordinated through Building Services, and vendors must include manufacturer standard warranties with the equipment. The award will be made on an all-or-none basis to the lowest qualified bidder meeting all specified requirements, with pricing valid for ninety days following bid opening and payment processed under standard net thirty-day terms. Vendor questions must be submitted by March 5, 2026, with bids due by 12:00 p.m. Central Time on March 10, 2026, followed by virtual bid opening the same day via Microsoft Teams.

There are no explicit set-aside designations mentioned for disadvantaged or minority-owned businesses in the core solicitation documents; however, the City of Little Rock actively encourages minority and women-owned business partnerships through joint venture arrangements when two or more parties combine to execute the contract. Vendors must comply with the City's Combined Certifications for Contracting, which requires certification of non-boycott of Israel for all contracts, non-employment of illegal immigrants for contracts valued at $25,000 or greater, and non-boycott of energy, fossil fuel, firearms, and ammunition industries for contracts valued at $75,000 or greater. All vendors must obtain or hold a valid Arkansas business license; out-of-state companies are exempt from licensing requirements only during the bid submission phase but must obtain a City of Little Rock business license if awarded the contract. No incumbent vendors or existing infrastructure integration requirements are identified in the solicitation. The specific contract value or budget range for this procurement is not disclosed in the available documentation; however, interested vendors should anticipate that total costs will be competitive among qualified RHEEM authorized distributors and must be all-inclusive in their submitted pricing.