HVAC Emer. Replacement at Logan Mingo Mental Health Facility

The State of West Virginia Department of Health and Human Resources, Bureau for Behavioral Health and Health Facilities, issued a Request for Quotation (RFQ BHS17*9) for an emergency one-time HVAC replacement project at The Logan Mingo Mental Health Facility located in Logan, Lincoln County, West Virginia. The procurement seeks qualified vendors to provide all labor, materials, equipment, and incidental work necessary to replace seven wall-mounted water source heat pumps (7500 BTU, 208/230 Volt/60Hz/1 Phase), three ceiling-mounted water source heat pumps (7000 BTU, 208 Volt/60Hz/1 Phase), and one water supply pump motor (5HP, 1750 RPM, 208/230 Volt/60Hz/1 Phase, 184T Frame). All equipment must be installed per manufacturers' recommendations with final cleanup and site restoration included. Key qualifications include possession of a valid West Virginia Contractors License and successful completion of at least five similar projects, verified through references or documentation prior to contract award. Work must be performed during standard hours of 7:00 AM to 4:00 PM, Monday through Friday, excluding state holidays, unless advance approval is granted. The mandatory pre-bid meeting was scheduled for April 21, 2017, at 2:00 PM at the facility; written technical questions were due by 2:00 PM on May 9, 2017, with answers provided via addendum. Bid submissions were due by May 12, 2017, at 2:00 PM and could be submitted by mail, hand delivery, or through the WV Oasis vendor portal; email submissions were not accepted. The contract will be awarded to the lowest qualified responsible bidder meeting all specified requirements.

No set-aside designations for disadvantaged enterprises or restrictions limiting organizational types are specified in the solicitation documents. All prospective vendors must complete and submit the West Virginia Purchasing Affidavit, affirming under penalty of law that neither they nor any related parties owe debts exceeding one thousand dollars in aggregate or are in employer default status, with limited exceptions for contested matters or established payment plans. Vendors must certify compliance with West Virginia's Agency Master Terms and Conditions, which are incorporated by reference into the contract agreement. No incumbent vendor information, renewal options, or integration requirements with existing infrastructure are identified in the procurement documents. Pricing was to be submitted on a lump-sum basis as a single line item for the complete emergency replacement project, with bidders required to provide both unit price and total price; however, specific budget allocations or award value ranges are not disclosed in the available solicitation materials. Bid submissions and vendor inquiries were directed to the West Virginia Purchasing Division at 304-356-4802, with technical contact Mary (Susie) Teel available at 304-558-1294 or susie.m.teel@wv.gov.