HVAC and Accessories

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department is seeking bids for Invitation for Bids (IFB) No. IW207002, a procurement for HVAC equipment and accessories for the Bartlett State Jail Unit. The solicitation requires the procurement of 36 units each of specific HVAC components: 5-ton Lennox commercial air conditioners (ML14XC1-060-463), Ducane gas furnaces (80G1UH090CE20), Omniguard evaporator coils (EAC4X60C 1.911534), and Pro1 non-programmable thermostats (P701). The vendor's responsibility is limited to equipment and material supply, with TDCJ personnel handling installation. Contractors must possess a Texas Class A Air-Conditioning License and demonstrate five years of experience with correctional facility installations. Electronic bid submissions are due January 23, 2025, at 3:00 PM CST, with a 10 MB file size limit for submissions to BIDS@TDCJ.TEXAS.GOV. Questions were accepted until January 14, 2025, at 10:00 AM CST, and the procurement requires F.O.B. destination pricing with prepaid freight.

No specific set-aside designations or preferences for disadvantaged businesses were mentioned in the documentation. Amendment No. 1 to the solicitation clarified that alternate equipment brands like Ruud and Weather King are acceptable if they meet specified SEER2 ratings and provide appropriate submittal documentation. Warranty service will be fulfilled through Insco, located in Georgetown, TX. The project requires detention-grade components with tamper-resistant installations, reflecting the correctional facility environment. The technical specifications emphasize that all exposed areas must use non-flexible components with tamper-resistant fasteners. While no specific budget range was provided, the comprehensive nature of the technical specifications and drawings suggests a substantial infrastructure upgrade project. Contractors must coordinate closely with TDCJ staff, providing 48-hour notice for any activities that might affect facility operations, and must adhere to strict security protocols typical of correctional facility installations.