HVAC Air Filters Services for the McCarren Center

The State of Nevada's Purchasing Division, specifically for the McCarren Center located in Pershing County, is seeking a comprehensive HVAC Air Filter Services contract (Solicitation 08DOA-S3274) for approximately 1.7 million square feet of facility space across multiple locations in Carson City, Reno, and Las Vegas. The procurement involves quarterly filter replacement services for 11 different facilities, with vendors responsible for systematically removing old filters, installing new PLEAT MV 8 type filters in various sizes (ranging from 10X20X1 to 20X45X1), and disposing of old filters off-site. Mandatory requirements include attending a site visit on April 15, 2025, at 9:00 am, with pre-registration required by April 14, 2025, at 2:00 pm. The evaluation process includes a comprehensive scoring methodology with weighted criteria focusing on demonstrated competence, experience, safety practices, and HVAC system expertise, with cost representing 15% of the total evaluation. Proposal submissions are due by May 1, 2025, at 2:00 pm, with an anticipated four-year contract term starting July 8, 2025, subject to Board of Examiners approval.

Vendor qualifications include being registered on nevadaepro.com, holding a valid Nevada business license, and maintaining an active System for Award Management (sam.gov) registration. The State offers a five percent preference for Nevada-based businesses and applies an inverse preference for out-of-state vendors from states that do not offer similar preferences to Nevada businesses. Insurance requirements are comprehensive, mandating coverage including Commercial General Liability (with $2,000,000 aggregate limit), Automobile Liability, Workers' Compensation, and Fidelity Bond/Crime Insurance. While no specific contract value is explicitly stated, the detailed cost schedule suggests a structured pricing approach for quarterly services across multiple facilities. Vendors must provide detailed background information, key personnel resumes, and client references, with the State reserving the right to reject responses, modify solicitation terms, and negotiate final contract details. Additional requirements include data encryption, maintaining data within the United States, and compliance with various federal laws and anti-discrimination statutes.