HPE Boiler Replacement

Fort Valley State University, through the Board of Regents of the University System of Georgia, solicited sealed bids for boiler replacement at the Health and Physical Education Complex (FVSUB-062023) with bids due August 24, 2023, and a mandatory pre-bid conference on July 27, 2023. The procurement was restricted to three pre-qualified contractors only: Greene and Associates, JM Clayton, and T&D Mechanical.

The scope centers on boiler system replacement with a Direct-Digital Control System mandate: a Tridium Niagara 4 supervisor with JACE 8000 panels as the Building Point of Connection and BACnet MSTP communication protocol. The contractor must deliver comprehensive submittals including product data, detailed shop drawings with system architecture and floor plans, control logic documentation, BACnet object descriptions, and operation and maintenance manuals in hard copy and electronic formats. All project-developed software, graphics, record drawings, network databases, and application programming code become owner property, with the contractor required to provide unlimited licensing for all software packages without restrictions on simultaneous users or functionality access. A one-year contractor warranty and five-year manufacturer's warranty for field programmable microprocessor-based units are required. Material Completion must occur within 270 consecutive calendar days from the Proceed Order Date.

The award went to JM Clayton of Thomaston, Georgia at a fixed contract amount of $526,400. The Notice of Intent to Award was posted September 18, 2023. Bidding documents were available exclusively through the Design Professional, NBP Engineers, Inc., at (478) 745-1691 or sholloway@nbpengineers.com. Bids required a bid bond of not less than 5 percent of the bid amount, with performance and payment bonds each at 100 percent of the contract sum prior to execution. Contractor responsibility evaluation criteria included debarment status, prior termination history, Current Ratio of 1.0 or higher, Workers' Compensation Experience Modification Rate averaging no more than 1.2 over three years, and demonstrated ability to complete prior public works projects. Bids could not be withdrawn for 35 days following the bid opening except as provided by Georgia law. Georgia law provided state income tax credits for businesses subcontracting with minority-owned enterprises.