Horizontech Data Entry and Imaging Services

The Illinois Secretary of State (ILSOS) is entering into a sole source contract with Horizontech for data entry and document imaging services. The term of the contract will be from October 1, 2024, to September 30, 2025, for a total value of $1,300,000. The required services include data entry and imaging of title and registration applications, IRP/insurance transactions, and scrapped vehicle documents. The vendor must meet specific requirements, such as a 5% error rate or less, VIN verification using VINTelligence software, and electronic delivery of documents within 24-48 hours. A sole source justification form has been submitted, citing the need for continued operations without disruption, the vendor's existing security access and system compatibility, and the impracticality of transitioning to a new vendor within the required timeframe. A sole source hearing is scheduled for September 26, 2024, at 2:00 pm in Springfield, IL, where the public can provide input on whether the sole source award is appropriate.

The contract will be funded through state appropriated funds, and the pricing is determined to be fair and reasonable based on the vendor's past performance and cost of living adjustments. There are no set-aside designations or restrictions on the types of organizations that can respond, as this is a sole source procurement. Horizontech is the incumbent vendor, and the existing infrastructure and technology they have integrated must be maintained. The total award value is $1,300,000 for the initial term of the contract.