Holiday Lighting and Decorations (Re-Solicitation)

The City of Cooper City, Florida is requesting sealed proposals for holiday lighting and decorations services under RFP2026-4, a re-solicitation with proposals due August 24, 2026.

The scope encompasses holiday lighting installations, decorations, and displays on a non-exclusive basis. The contractor must furnish all labor, materials, tools, supplies, and equipment necessary to complete the work and achieve Substantial Completion (full installation, testing, operability, inspection, and City acceptance) by dates specified by the City. Bidders must submit client references detailing relevant past performance on similar projects, including project scope, contract value, and current status.

The contract term runs from a date to be specified through a designated end date, with the City holding the right to exercise one optional renewal term and extend up to 180 calendar days beyond the initial period by mutual written agreement. Compensation is calculated according to the pricing schedule in Appendix B, invoiced monthly, with payment due 45 calendar days from receipt of a proper invoice under the Florida Prompt Payment Act.

The contractor must maintain Commercial General Liability of $1 million per occurrence and $2 million aggregate, Business Automobile Liability of $1 million combined single limit, Workers' Compensation per Florida Statutes, and Professional Liability of $1 million per claim and $2 million aggregate. The City names itself as additional insured on a primary and non-contributory basis with blanket waiver of subrogation. A performance bond conforming to Florida Statute Section 255.05 is required. Liquidated damages are $250 per calendar day for delays beyond the required Substantial Completion date.

Bidders must submit notarized affidavits and certifications addressing debarment status, criminal background screening, E-Verify compliance, conflicts of interest, and compliance with Florida statutes on public entity crimes, fair subcontracting practices, and prohibitions on boycotts of Israel and operations in sanctioned countries. Foreign corporations must register with the Florida Department of State. The City may terminate for cause, convenience, or lack of appropriated funds with 30 days' written notice.