Holiday décor services (RE-bid)
Awarded State & local contract opportunity
- Solicitation number
- RFP-25-024-RS
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- 60111408 Decorative tapes or twists
- 60121115 Paper or plastic Confetti
- 39112206 Snow machine
- 60111407 Decorative Storage Systems
- 60111409 Decorative buttons
- 60141019 Pinatas
- 60111400 Specialty decoratives for the classroom and decorative accessories
- 39112203 Confetti machine
- 39112204 Foaming machine
- 49101609 Ornaments or decorations
- Points of contact
-
- Krisha Yurkiewicz kyurkiewicz@altamonte.org (407) 571-8075
- Chad Elliott celliott@altamonte.org (407) 571-8077
- Gabriela Ruela gruela@altamonte.org (407) 571-8074
Updated .
About this opportunity
The City of Altamonte Springs, located in Seminole County, Florida, has issued a Request for Proposal (RFP-25-024-RS) for Holiday Decor Services, seeking a qualified contractor to provide comprehensive holiday lighting and decoration services for multiple municipal locations including Cranes Roost Park, City Hall, City Clerk Building, Westmonte Park, Eastmonte Civic Center, and the Library. The procurement encompasses a full-service holiday decoration program involving providing, installing, maintaining, cleaning, refurbishing, transporting, storing, and removing outdoor holiday lights and decorations, with the potential for annual modifications based on technological advances and community needs. Proposers must have a minimum of five years of experience in large commercial-grade outdoor lighting services, be registered with appropriate agencies, maintain proper insurance, and comply with E-Verify requirements. The proposal evaluation will be based on several criteria: technical and narrative section (20 points), company profile (5 points), key personnel and project team (10 points), similar projects and references (35 points), and availability of products (30 points). A mandatory site visit was held on February 19, 2025, at 10:30 am at Cranes Roost Park, with proposals due on March 12, 2025, at 11:00 am. A public evaluation meeting was scheduled for March 18, 2025, via WebEx, with final City Commission approval occurring on April 1, 2025.
The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. After a comprehensive review process that included six total proposals, Artistic Holiday Designs, LLC was unanimously recommended for contract award by the evaluation committee. The initial contract term is one year, with options to renew for up to four additional one-year terms, potentially creating a five-year total contract period. The contract is valued at $170,000, to be obligated in fiscal year 2025 and expended in fiscal year 2026, with funds confirmed as available in the city's budget. The procurement aims to enhance the visual impact and interactivity of holiday displays, focusing on maintaining high-quality materials, incorporating innovative lighting effects, and integrating sustainable solutions. The city plans to install a significant 50-60 ft holiday tree in a prominent location between the Plaza Tower and overlooking the lake, with the expectation that the awarded vendor will handle most technical aspects of installation, including providing necessary equipment like lifts and managing mounting and power-related challenges.
Opportunity text
The City of Altamonte Springs desires to secure the services of a qualified Proposer to provide outdoor holiday lights and decorations. Services to include, but not limited to, providing, installing, maintaining, cleaning, refurbishing, transporting, storing, and removing outdoor holiday lights and decorations. It is anticipated that decorations may be added or changed each year depending on technology, changing community needs, and price. **** Proposers are not required but are encouraged to visit the site before submitting a proposal response. The City will hold a Site Visit on Wednesday, February 19, 2025 at 10:30 am. If you are planning to attend the Site Visit please email LaShonta Gantt at LGantt@altamonte.org or call (407) 571-8851. Please note that we will not accept individual requests for site appointments after this date. All Proposers will be notified via VendorLink if an additional site visit is deemed necessary. Location: Cranes Roost Park 274 Cranes Roost Park Altamonte Springs, FL 32701 *City Staff and Vendors will meet promptly at 10:30 am at the amphitheater which is located in front of the floating stage. * ********************* Update on 3/7/2025: Public Meeting Notice uploaded for Proposal Evaluation public meeting scheduled for Tues., 3/18/2025 at 11:00 a.m. via WebEx. ********************* Update on 3/26/2025: The Award Recommendation Memo has been posted. This is pending approval from the City Commission, scheduled for Tues., 4/1/2025. ********************* Update on 4/21/2025: The approved award memo was posted. The City Commission approved this award on 4/1/2025. *********************
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