RFP-25-024-RS_Comm._Memo_signed.pdf

This document is a City Commission Memorandum from the City of Altamonte Springs, Florida, concerning a solicitation award for Holiday Décor Services. The Request for Proposal (RFP-25-024-RS) was issued to secure providers for outdoor holiday lights, decorations, installation, and removal services at Cranes Roost Park and other city locations. On March 12, 2025, the Procurement Division received six proposals, with an evaluation committee recommending awarding the contract to Artistic Holiday Designs, LLC. The initial contract term is one year, with options to renew for up to four additional one-year terms.

The recommended contract is valued at $170,000 for fiscal year 2025, with sufficient funds confirmed as available in the city's budget. The procurement process involved a comprehensive review of proposals, with the committee unanimously determining that one proposal sufficiently meets the city's needs. The recommended action includes awarding the solicitation to Artistic Holiday Designs, LLC, and authorizing city staff to negotiate and execute the contract upon finalization. The City Commission is scheduled to review and potentially approve the award on April 1, 2025.