RFP-25-024-RS_Comm._Memo_Approved.pdf

This document is a City Commission Memorandum from the City of Altamonte Springs, Florida, pertaining to a Request for Proposal (RFP-25-024-RS) for Holiday Décor Services. The solicitation was issued to obtain proposals for outdoor holiday lights, decorations, installation, and removal services at Cranes Roost Park and other city locations. On March 12, 2025, the Procurement Division received six proposals, which were thoroughly evaluated by a committee. The committee unanimously recommended awarding the contract to Artistic Holiday Designs, LLC. The initial contract term is one year, with options to renew for up to four additional one-year terms.

The contract is valued at $170,000, to be obligated in FY 2025 and expended in FY 2026. Sufficient funds are available in the budget, and the City Commission approved the recommendation during their meeting on April 1, 2025. The recommended action includes authorizing city staff to negotiate the contract and allowing the Mayor to execute it upon finalization. The procurement process followed standard municipal procedures, with a comprehensive review ensuring the selected vendor sufficiently meets the city's needs for holiday decoration services.