HHS0016815 Kitchen Equipment Convection Oven Big Spring State Hospital

The Texas Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) are conducting a formal Invitation for Bid (IFB) for kitchen equipment, specifically a Rational iCombi Pro electric combination convection oven for Big Spring State Hospital. The procurement is identified by solicitation number HHS0016815 and seeks one full-size electric convection oven with advanced specifications including 208/240V three-phase power, an 85 to 572-degree cooking range, intelligent cooking system, mobile oven rack, Ethernet and Wi-Fi interfaces, and Energy Star certification. The solicitation was posted on December 5, 2025, with a questions deadline of December 9, 2025, and responses to inquiries scheduled for December 12, 2025. Bids are due on December 30, 2025, at 10:30 AM Central Time, with an anticipated contract start date of January 5, 2026, and a contract term running through August 31, 2026. Vendors must submit pricing using the provided Exhibit C Pricing Spreadsheet and comply with extensive affirmations and certifications detailed in Exhibit A, which include legal, tax, employment, and state-specific compliance requirements.

The procurement appears to have Historically Underutilized Business (HUB) subcontracting plan requirements, suggesting potential set-aside opportunities for disadvantaged enterprises. While no incumbent vendor is specifically identified, the historical monetary value for similar goods is approximately $38,424.77 for the period from November 1, 2025, through August 31, 2026. The contract allows for potential price adjustments at HHSC's discretion, based on Consumer Price Index changes or Federal Minimum Wage increases. Award is contingent upon approval by the HHSC Executive Commissioner, with the agency reserving the right to make single or multiple awards to achieve best value. No volume or usage is guaranteed, and the contract remains subject to appropriations and fund availability. Delivery must adhere to specific guidelines including precise labeling, appointment scheduling, delivery time windows, and compliance with facility security protocols at Big Spring State Hospital.