HHS0016753_Kitchen Equipment for San Angelo State Supported Living Center

The Texas Health and Human Services Commission (HHSC) has issued an Invitation to Bid (IFB) numbered HHS0016753 for Kitchen Equipment for the San Angelo State Supported Living Center. This procurement focuses on acquiring specific kitchen equipment, with a primary emphasis on a Duke Manufacturing Model No. 613Q-G2V double-deck gas convection oven that meets detailed technical specifications including stainless steel legs, independent doors, porcelain interior, mechanical thermostat, and specific electrical and gas configurations. The solicitation covers NIGP Class/Item numbers 165-07 and 60, with both HHSC and the Department of State Health Services (DSHS) entitled to use the resulting contract. Key dates include a question submission deadline of October 21, 2025, and a bid response deadline of November 5, 2025, at 10:30 AM, with an anticipated contract start date of November 6, 2025, and an initial contract term expiring on August 31, 2026. The award will be made to the bidder providing the best value to the State of Texas, considering factors such as meeting specifications, performance delivery requirements, and pricing. Evaluation criteria will include compliance with solicitation requirements, ability to meet technical specifications, and competitive pricing.

The procurement encourages HUB (Historically Underutilized Business) subcontracting, though submission of a HUB Subcontracting Plan is not mandatory. Bidders must complete comprehensive solicitation affirmations, including certifications related to Texas state laws, ethical standards, and various regulatory compliance requirements. The historical spending for similar goods is $25,694.60, though HHSC does not guarantee any specific volume or usage. Pricing must be submitted using the provided Pricing Sheet with firm, fixed prices for the contract's duration, with potential price adjustments considered using the Consumer Price Index (CPI-W or CPI-U). Bidders are required to navigate a multi-step registration process for the HHS Online Bid Room, which involves obtaining approval through IAMOnline and allows for electronic bid submission. Vendors must complete extensive documentation, including the Bid Execution Page, which allows for claiming various preference categories such as those for service-disabled veterans, Texas-based businesses, and other specified economic categories. Technical support for the bidding process is available through a help desk operating Monday to Friday from 7:00 A.M. to 7:00 P.M. CT.