HHS0016181 Groceries Big Spring SH

The Texas Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) are soliciting competitive bids for groceries for the Big Spring State Hospital through Invitation for Bid (IFB) number HHS0016181. The procurement seeks approximately 70 different food and food-related items across categories including frozen foods, baked goods, condiments, beverages, disposable service items, and dairy products, with estimated quantities primarily in case increments. Bidders must submit pricing on Exhibit C - Pricing Sheet and are required to bid on 90% of the items to be considered. The solicitation was posted on June 25, 2025, with questions due by July 2, 2025, and final responses required by July 11, 2025. The anticipated contract term runs from September 1, 2025, through August 31, 2026, with potential renewal options. Award will be made to the bidder providing the best value to the State of Texas, considering factors such as meeting specifications, performance delivery capabilities, and price. Evaluation will include assessment of past performance, with potential disqualification for unfavorable vendor performance reports.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The historical spend for similar goods is $47,500 for the period of 9/1/2024-8/31/2025, though this is noted as a guideline and not a guaranteed volume. Pricing must be firm and fixed for the contract term, with potential price adjustments limited to 8% during renewal cycles. Vendors must comply with extensive state requirements, including E-Verify, civil rights regulations, and detailed performance standards outlined in the Uniform Terms and Conditions document. Bidders are required to complete the HHS Solicitation Affirmations form, which covers legal, ethical, and operational representations, including compliance with Texas state laws and specific prohibitions related to boycotts and other regulatory considerations. The procurement includes a comprehensive Warranty and Complaint Resolution form, mandating that vendors resolve complaints within 90 days and potentially face tracking and discontinuation for non-compliance. Vendors must also navigate a two-step registration process for the HHS Online Bid Room to submit electronic responses.