Heated asphalt trailers

The Kentucky Transportation Cabinet (KYTC), Division of Purchases, issued a Request for Bid (RFB) on behalf of the Division of Equipment to procure heated asphalt trailers and related equipment components for Highway Districts 1-12. The primary requirement is for six heated asphalt trailers with triple-steel hopper construction, insulation, heated air chambers, and a minimum capacity of three tons of asphalt material, each capable of maintaining thermostatically controlled temperatures. Optional line items include three trailer electrical plugs with air brake systems, three single offloading doors, one dump box with hydraulic tilting capability, three hoists with heavy-duty winches, three 24"x24" plate compactor baskets, and six 30-gallon heated tack tanks. Approved trailer models include Falcon P4D2XI, Marathon HMT8000, KM International 8000T, Stepp SPHD, or approved equivalents. The solicitation was posted on November 9, 2023, with responses due by November 28, 2023, at 1:30 p.m. Eastern Time, with a tentative award date of December 15, 2023. The master agreement spans an initial one-year period beginning upon award and expiring December 31, 2024, with four optional one-year renewal periods. Evaluation criteria are weighted heavily toward pricing at 95 points, with the lowest bidder receiving maximum points, while delivery time accounts for five points based on the shortest delivery timeframe. All pricing must be submitted F.O.B. Destination Freight Prepaid and Allowed, with vendors responsible for freight charges and subject to a one percent per day penalty for late deliveries.

Kentucky resident bidders are eligible for reciprocal preference if the nonresident bidder's state provides similar preferences, and qualified bidders including Kentucky Correctional Industries and nonprofits serving individuals with severe disabilities receive preference of fifteen to twenty percent of maximum points. Price increases are not permitted during the first twelve months of the contract; only one price increase is allowed during the entire contract period and must be industry-wide with thirty days' advance notice. The solicitation requires electronic bid submission exclusively through the Kentucky Vendor Self Service (VSS) platform at https://vss.ky.gov, with vendors required to register in the eProcurement system, allowing 24-48 hours for registration completion. Bidders must submit all responses through the VSS system; emailed or hand-delivered bids are not accepted. Payment will be made within thirty working days of receipt of goods and invoice, and vendors should reference the Commonwealth's general conditions and instructions available on the Finance Cabinet website. No specific incumbent vendors or budget range was identified in the solicitation documents.