Grass Seed

Jackson County, Missouri is soliciting bids for a Twelve Month Term and Supply Contract (ITB No. 25-043) for grass seed to support the Parks and Recreation Department, with two additional twelve-month extension options available. The procurement encompasses a comprehensive range of 45 line items of certified grass seed varieties and custom mixes, including Kentucky Bluegrass, Ryegrass, Fescue, native grasses such as Big Bluestem and Switchgrass, and specialized blends designed for golf courses, athletic fields, parks, pastures, and native prairie restoration. All seeds must be certified with detailed labeling requirements including germination rates, purity percentages, origin, weed content, lot numbers, and test dates, with vendors required to source seeds from mid-western states where applicable. Pricing must be quoted per pound for each grass seed variety, and the successful bidder must provide delivery to various Parks and Recreation locations within 24 hours of notice, with all freight and unloading costs included in the quoted prices. The county anticipates spending approximately $25,000 annually on grass seed, with items ordered on an as-needed basis throughout the contract term. Bid responses must be submitted electronically through the Jackson County Bonfire Portal by 2:00 p.m. CDT on October 14, 2025, with intent to bid submissions due by 12:00 p.m. CDT on the same date, and a questions response deadline of October 7, 2025. Evaluation will focus on responsiveness to specifications, with the county reserving the right to split contract awards and select proposals deemed most advantageous.

The procurement allows for set-aside classifications including Disadvantaged Business Enterprise (DBE), Minority Business Enterprise (MBE), and Woman-Owned Business Enterprise (WBE) designations, provided vendors submit appropriate governmental or Minority Supplier Council certifications with their bids. All vendors must obtain a Certificate of Compliance from Jackson County's Compliance Review Office prior to bid submission, confirming proper listing on Jackson County tax rolls with no outstanding tax delinquencies and compliance with Chapter 6 of the Jackson County Code regarding non-discrimination and equal employment opportunity. Bidders must also submit a completed Affidavit certifying their tax status, absence from the General Services Administration's debarred or suspended parties list, and compliance with federal work authorization programs. The bid documents do not identify any incumbent vendors or current contractors. All successful contractors must maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), Commercial Automobile Liability ($1,000,000 combined single limit), Workers Compensation at statutory limits, and Excess/Umbrella Liability ($1,000,000 each occurrence and aggregate), with Jackson County named as additional insured. No price increases will be permitted during the first six months of the contract term, and any subsequent price increases must apply to the general public and be officially documented. The contract is governed by Missouri state laws and the Uniform Commercial Code, with payment due within 30 days of proper delivery, acceptance, and invoice submission.