Grant Writing Services

The City of Rio Rancho, located in Sandoval County, New Mexico, is soliciting proposals for comprehensive grant writing services through RFP 26-005-FS. The primary objective is to secure a contractor who will research, identify, and prepare grant applications from local, state, and federal funding agencies on an ongoing basis. Key deliverables include generating a comprehensive list of funding opportunities with detailed program specifications, analyzing potential grants, establishing application timelines, coordinating with city staff, and developing complete grant submissions. The contractor will be responsible for tracking grant progress, maintaining detailed records, ensuring compliance with grantor agency guidelines, and monitoring changes in federal grant processes. Evaluation of proposals will be based on a 160-point system, with 110 points allocated to technical requirements (70 points for project understanding and work plan, 30 points for experience and qualifications, and 10 points for proposal quality), and potential additional points for oral presentations. Critical dates include a proposal submission deadline of January 15, 2026 at 2:00 PM MST, with written questions due by December 18, 2025 and responses provided by January 6, 2026.

The City of Rio Rancho encourages participation from Disadvantaged Business Enterprises (DBEs), small and minority-owned businesses, women-owned businesses, and labor surplus area firms. All qualified offerors will receive consideration without discrimination based on race, color, religion, sex, gender identity, sexual orientation, national origin, ancestry, age, or disability. The successful contractor must obtain professional liability insurance of at least $1,000,000 per claim and $2,000,000 aggregate, as well as commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate. While no specific budget range is explicitly stated, the contract will involve monthly invoicing based on a fee schedule to be negotiated, with reimbursable expenses including approved travel at the contractor's proposed hourly rate plus IRS mileage rates. The City reserves the right to reject any or all proposals, cancel the RFP, or divide the scope of work into multiple parts and re-solicit. The contract term and potential renewal options will be negotiated with the successful offeror, with the understanding that all work products and deliverables will be the exclusive property of the City.