2-Exhibit A- Grant Writing Scope of Work.pdf
PDF 156 KB Posted
- Attached to
- Grant Writing Services State and local contract opportunity
- Solicitation number
- RFP26-005-FS
- Issued by
- Sandoval County, New Mexico
About this file
This is a Scope of Work document for grant writing services issued by the City of Rio Rancho, New Mexico. The City seeks contract services to research and identify new grant opportunities and prepare applications for financial assistance from local, state, and federal funding agencies. The contractor will perform ongoing research activities throughout the contract duration, with application development and submission occurring as opportunities arise and as City Management directs. Key deliverables include a comprehensive list of funding opportunities with grant program names, purposes, assistance listing numbers, eligibility criteria, application deadlines, funding amounts, and match requirements. The contractor must review and analyze selected opportunities, establish timelines for application development, coordinate with City staff to identify necessary supporting materials, and develop, prepare, and submit complete applications. Additional responsibilities include post-award support such as tracking grant progress, maintaining detailed records of all grant activities, ensuring compliance with grantor agency guidelines, and monitoring changes to federal grant processes and reporting requirements.
The contract includes reimbursable expenses for approved travel at the contractor's proposed hourly rate plus IRS mileage rates, as well as fees associated with obtaining records needed for funding applications. All deliverables shall be provided in digital format unless another format is necessary for successful application submission. The scope of work emphasizes coordination between the contractor and City staff throughout all phases, with the contractor potentially entering applications directly into grant agency websites or portals. The contractor is expected to maintain a grant tracking summary documenting the number of opportunities identified, applications submitted, grants awarded, applications pending notification, opportunities declined, and match requirements for awarded grants, along with any compliance or financial reports requested by grantor agencies.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| 6-Appendix F - Redline Version of Draft Contract.docx | DOCX document | |
| 7-RFP 26-005-FS Legal Advertisment.pdf | ||
| 1-RFP-005-FS- Grant Writing Services.pdf | ||
| 3-Exhibit A1- Grant Writing - Summary of Changes to Grant Requirements.pdf | ||
| 5-Appendix E - Proposal Checklist.pdf | ||
| 4-Appendix D - Letter of Transmittal.pdf |
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Text version
City of Rio Rancho Scope of Services/Work -Grant Writing
December 2025
The City is seeking contract services to research and identify new grant opportunities and to prepare applications for financial assistance. Research and identification of new grant funding will include opportunities from local, state, and federal funding agencies. The activities delineated in the Provision of Services section below will be ongoing for the duration of the contract. Development and preparation of funding applications will be performed by the contractor as opportunities become available and as City Management decides to pursue those funding opportunities.
Provision of Services
Research Funding Opportunities
Research, identify, and compile a list of funding opportunities relevant to City of Rio Rancho operations and as directed by City staff. These activities will involve assessing each funding opportunity’s relevance and alignment with the City’s needs and priorities and meeting with
City staff, either virtually or in person, to clearly identify the scope and nature of projects and/or operational programs that may require financial assistance. This may include a review of relevant short term and long ranges plans, infrastructure plans, and operational plans.
Deliverables:
List of funding opportunities for management consideration to include, at a minimum, the following information:
• Grant program name.
• Grant program purpose.
• Assistance listing number.
• Potential project(s)/program(s) to apply for.
• Eligibility criteria.
• Application deadline.
• Amount of funding available per application (if available).
• Match requirement (if any).
Review, Analyze and Recommend Funding Opportunities
Conduct further review and analysis of grant funding opportunities as directed by City staff to include a thorough understanding of the grant requirements and application. Establish a timeline for development and preparation of applications for financial assistance based on
City staff direction regarding grant applications to be submitted. Work with City staff to identify the necessary information and supporting materials for the application, and to ensure applications are submitted accurately and timely.
• Timeline for development and preparation of applications.
• Relevant grant terms and conditions.
• List of necessary information and supporting materials needed for the application, including but not limited to project/program narratives, project/program costs and application amounts and certifications.
Develop, Prepare, and Submit Applications
Develop, prepare, and submit applications for financial assistance as directed by City staff, including but not limited to gathering the necessary information and supporting materials for the application, composing project/program narratives, and preparing grant budgets. This phase will be a coordinated effort between the contractor and City staff and may include the contractor entering the grant application into the applicable grant website/portal.
• Draft of applications for financial assistance for City staff review and approval.
• Completed applications for financial assistance and record of submittal to grantor agency.
• Status updates on submitted grant applications to City Staff as necessary.
Post-Award Support
Assisting City staff with tracking the progress of grant awards, and maintaining detailed records of all grant activities and submissions completed on behalf of the City. If requested by the City, ensuring compliance with all guidelines, and preparing reports to grantor agencies regarding use of funds.
Keeping abreast of changes to federal grant processes, terms and conditions, and reporting requirements as they relate to congressional action or presidential executive orders.
• Grant tracking summary that includes:
o The number of opportunities identified.
o The number of grant applications submitted.
o The number and amount of grants awarded.
o The number of grant applications awaiting notification of award.
o The number of grant applications in progress.
o The number of opportunities declined for application by the City.
o The amount of match requirements for awarded grants.
• Compliance and/or financial reports for submission to grantor agencies, when requested.
• Summary of significant changes to grant requirements listing compliance requirements added, deleted, or amended by the federal government. An example is included as
Attachment A1.
Reimbursable Expenses
For approved travel done on behalf of the City, the contractor will be reimbursed for their time at the proposed hourly rate, plus mileage at the published IRS rate. Other reimbursable expenses will include any fees or charges associated with obtaining records needed for support of a funding application.
Format of Deliverables
All deliverables will be in a digital format unless another format is necessary to successfully submit the application for financial assistance.
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