Government Crime Insurance

The Florida Department of Management Services is soliciting bids on a single Government Crime Insurance contract to replace the current expiring policy, with bids due November 10, 2026, and questions due October 5, 2026 (ITB No. 27-84131514).

Award will be made to the lowest responsive and responsible bidder. Bidders must be insurance brokers holding current Florida insurance licenses and must demonstrate ten years of experience in placement and account management of government crime insurance coverage. The proposed insurer must maintain an AM Best rating of at least A- or Financial Performance Rating of V. All bids must include completed mandatory responsive requirements, including PUR 7801 vendor certification, foreign country of concern attestation (PUR 1355), broker information, surplus line placement acknowledgement, and quotation documentation with specimen policy or policy forms.

The coverage spans over 50 Florida state agencies, courts, and universities and includes eight insuring agreements: employee theft (95,753 employees), forgery or alteration, inside premises theft and robbery (limits up to $52.1 million), outside premises coverage (limits up to $52.1 million), computer and funds transfer fraud, inside money and securities coverage (up to $50.7 million), inside robbery coverage (up to $1.5 million), and money orders and counterfeit money. The policy will be written as a single master policy with the State of Florida as primary policyholder, effective January 1, 2027. The broker must maintain a dedicated contract manager with toll-free customer service Monday–Friday, 8:00 a.m. to 5:00 p.m. Eastern Time, and supply policy documents within five calendar days prior to expiration and certificates of coverage within ten days of request, with financial penalties of $100–$250 per day for non-compliance.

The average annual historical spend is $149,255. Bidders may submit pricing for one to five consecutive policy periods through January 1, 2032, with all premiums based on commission-based broker compensation and fixed for the full policy period. The Calculated Premium (average of discounted premiums across bid periods at 2.30% inflation) will be used for evaluation. Surplus lines tax fees are prohibited.

The contract term is up to five years with renewal at the Department's sole discretion. A Notice of Intent to Award is anticipated November 23, 2026. No pre-bid conference will be held. The public bid opening is November 10, 2026, at 2:30 p.m., with in-person or virtual attendance via Zoom available. Responses must be submitted through MyFloridaMarketPlace Sourcing Event via the SAP Business Network.