Gifford Pinchot State Park Janitorial Services

The Pennsylvania Department of Conservation and Natural Resources, Bureau of State Parks, is soliciting bids for janitorial services at Gifford Pinchot State Park located at 2200 Rosstown Road, Lewisberry, Pennsylvania in York County. The procurement encompasses comprehensive cleaning services for ten rental cabins (eight two-bedroom units and two three-bedroom units) and the park office building totaling approximately 3,625 square feet. Services include routine weekly cleaning, carpet care using hot water extraction or dry compound methods, hard surface floor and tile maintenance, window and glass cleaning, trash removal, and semi-annual deep cleaning during spring and fall weeks designated by the Park Manager. Weekly office cleaning must be completed outside operating hours (Monday through Friday, 8:00 AM to 4:00 PM), while cabin cleaning during peak season (second Friday in June through third Thursday in August) must occur on Fridays between 10:00 AM and 2:45 PM, with variable non-peak season scheduling as needed upon guest checkout. A mandatory pre-bid conference and site inspection is required on March 31, 2026, at 9:00 AM at the park office with a maximum of two attendees per bidder, and bids must be submitted electronically through the PA Supplier Portal by April 9, 2026. The contractor must furnish all cleaning products, supplies, and equipment requiring park management approval, comply with Pennsylvania labor laws including minimum wage of $15.00 per hour adjusted annually for cost-of-living, and provide workers' compensation and public liability insurance with minimum coverage of $250,000 per person and $1,000,000 per occurrence.

This procurement is exclusively reserved for self-certified small businesses as defined under Pennsylvania Executive Order 211-09, requiring vendors to be for-profit, independently owned United States businesses with no more than 100 full-time equivalent employees and three-year average gross revenues not exceeding $47 million; valid self-certification documentation from the Department of General Services must be provided prior to bid opening. Contractors must submit a completed Worker Protection and Investment Certification Form (BOP-2201) affirming compliance with Pennsylvania unemployment compensation, workers' compensation, construction workplace misclassification, child labor, minimum wage, prevailing wage, equal pay, and other applicable state labor and workforce safety laws, with penalties for false certification including contract termination and three-year ineligibility to bid on state contracts. The contract term commences May 1, 2026, and runs through April 30, 2027, with options to renew for up to four additional consecutive annual terms through April 30, 2031, with potential price increases not exceeding 3 percent annually. Contractors will be compensated on a reimbursement basis for actual services performed using automated clearing house direct deposit with monthly invoice submissions, with award determined by lowest responsive and responsible bid total; no specific budget amount or award value is disclosed in the solicitation documents. Performance standards are strictly enforced with provisions for corrective action within 24 hours for unsatisfactory work, and five unsatisfactory cleanings trigger a mandatory performance meeting with non-payment consequences for unresolved deficiencies.