Gifford Pinchot State Park Janitorial Services

The Commonwealth of Pennsylvania Department of Conservation and Natural Resources, Bureau of State Parks is soliciting bids for janitorial services at Gifford Pinchot State Park located at 2200 Rosstown Road in Lewisberry, York County. The procurement requires comprehensive cleaning services for ten rental cabins (eight two-bedroom units of approximately 864 square feet each and two three-bedroom units of approximately 928 square feet each) and a park office building of approximately 3,625 square feet. The contractor must provide weekly office cleanings outside operating hours (Monday through Friday, 8:00 AM to 4:00 PM) and scheduled cabin cleanings between 10:00 AM and 2:45 PM following guest check-outs, with differentiated protocols for peak season (June through August, one-week rentals requiring weekly Friday cleanings) and non-peak season (two-night minimum rentals requiring as-needed cleanings). Semi-annual deep cleanings in spring and fall are required for both facilities, and the contractor must supply all cleaning products and equipment including HEPA-filtered vacuums, LED UV flashlights, and wet mops, subject to park management approval. The contract term runs from May 1, 2026 through April 30, 2027, with options to renew for up to four additional consecutive annual terms through April 30, 2031, subject to price increases not exceeding 3 percent. Qualified contractors must possess Worker Protection and Investment Certification, maintain specified insurance coverage including $250,000 per person and $1,000,000 per occurrence for bodily injury and property damage, provide references demonstrating prior janitorial experience in high-volume, high-stress environments, and submit a mandatory site inspection appointment by contacting Paige Steffy at 717-432-5011 (available Monday through Friday, 8:00 AM to 3:00 PM) prior to bid submission. Award will be based on lowest total bid sum submitted through the PA Supplier Portal, with payment made monthly on a reimbursement basis for actual services rendered via ACH direct deposit, and invoices must include service dates, cleaning types, locations, and purchase order numbers. The bid due date is April 7, 2026.

This procurement is reserved exclusively for certified small businesses under Pennsylvania's Small Business Procurement Initiative per Executive Order 2011-09, and all bidders must obtain valid Self-Certification from the Department of General Services prior to bid opening. Contractors are required to comply with a minimum wage of $15.00 per hour, adjusted annually for cost-of-living increases beginning July 1, 2023, and must adhere to all applicable Pennsylvania labor laws, environmental regulations, and nondiscrimination provisions. Additional mandatory requirements include completion of lobbying certifications, Iran Free Procurement certifications, employee background checks for those with facility access, and compliance with data protection and security standards. As a condition of award, the contractor must be registered in the Commonwealth's Vendor Master file and maintain current certificates of insurance naming the Commonwealth as an additional insured. Bids must be submitted electronically through the Commonwealth's SRM system and are required to be firm with no conditions or exceptions; bids containing deviations from specifications will be rejected unless the contractor has notified the Issuing Office at least five days prior to bid opening with written approval of alternate products. No specific budget range or award value has been disclosed in the procurement documents, and no incumbent contractor information has been provided.