Generator System Maintenance and Repair Services

Clayton County Public Schools (CCPS) in Georgia issued IFB 002-22 for generator system maintenance and repair services on an as-needed basis, with a bid submission deadline of October 1, 2021 at 3:00 p.m. EST via the Bonfire e-procurement portal. Note: Addendum 4 cancelled IFB 002-22 due to errors in the Bid Cost Form and Bonfire system; CCPS anticipates issuing a revised solicitation.

The scope covers quarterly inspections (four annually), annual inspections with load testing, emergency and non-emergency callbacks, and repairs using manufacturer-approved parts for 72 generators across multiple manufacturers (Cummins, Olympian, Generac, Kohler, Onan, Detroit Diesel, Caterpillar, and others) distributed across CCPS facilities. Bidders must submit all-inclusive costs on an F.O.B. Destination basis via the Bid Cost Form, specifying quarterly inspection costs per generator type, total annual inspection costs, a percentage discount for unlisted catalog items, and an hourly rate for unlisted services.

Minimum qualifications include four years of experience providing generator maintenance and repair services for school districts or similar governmental organizations and current Georgia state licensure. Required insurance comprises Worker's Compensation (Statutory), Comprehensive General Liability ($1 million combined single limit), and Automobile Liability ($1 million combined single limit), with CCPS named as additional insured. The contractor must warrant all labor, materials, and workmanship for one year and meet 60-minute emergency callbacks and 24-hour non-emergency callbacks. E-Verify compliance and proof of authorization to work in the United States are mandatory.

The initial contract term is one year with two optional one-year renewal periods, terminating June 30 of each fiscal year. CCPS reserves the right to award to one or multiple bidders or make no award. A non-mandatory pre-bid conference was held August 24, 2021 at 10:30 a.m. EST. Site visits occurred during August 25–27 and September 1–2, 2021, with generator locations listed in Exhibit 2. Addenda 2 and 3 extended the deadline and corrected computational errors; acknowledgement of receipt of Addendum 3 was required with bid submission.