Generator Maintenance and Inspection

The West Virginia Department of Health and Human Resources (WVDHHR), specifically for Hopemont Hospital located in Preston County, is seeking a vendor to provide comprehensive generator maintenance and inspection services. The procurement involves annual preventative maintenance, annual load testing, and third-year load testing for two generators: one Caterpillar generator and one 350 KW diesel generator. Required services include changing oil, replacing filters, performing detailed inspections of water hoses, batteries, radiator, alternator, wiring, fuel system, and transfer switch, all in accordance with NFPA, OHFLAC, and JCAHO standards. Vendors must possess a current West Virginia general contractor's license, master electrical license certification, and manufacturer certification for the generators. The contract will be awarded to the vendor providing the lowest overall grand total cost, with an initial one-year term and potential for up to three one-year renewals. A mandatory pre-bid conference was held on January 17, 2017, with responses originally due by January 25, 2017, at 1:25 PM.

The solicitation includes a Vendor Preference Certificate that provides opportunities for certain vendors to receive bidding preferences, specifically for West Virginia resident vendors, vendors employing a significant percentage of West Virginia residents, and veteran-owned or small, women- and minority-owned businesses. While no explicit set-asides are mentioned, vendors must complete and submit the preference certificate to be considered for potential advantages. The contract may be funded wholly or partially with federal funds, which subjects the procurement to additional federal procurement requirements outlined in 2 CFR 200. Pricing will be structured with fixed fees for preventative maintenance and load testing, and hourly rates for non-preventative maintenance during normal business hours, evenings, Saturdays, and holidays. A markup percentage on parts is also required, with invoices mandating documentation of actual vendor costs. Though a specific budget range is not provided, the contract is structured as an open-end agreement with services to be scheduled through release orders as needed.