Generator Maintenance

The Nevada Department of Public Safety is seeking an independent contractor to provide ongoing diesel generator service and maintenance for its Highway Patrol Division facility located in Elko, Nevada. This informal procurement includes repair and maintenance services for a 100-kilowatt Kohler generator (Model #100R0ZJ81) with a John Deere engine (Model #6059TF001), operating at 277/480V, along with associated transfer switching equipment. The contractor must deliver three primary annual service components over a four-year contract term: one minor inspection, one major full service inspection, and one 1.5-hour load bank test performed in accordance with NFPA 110 recommendations, with full service work including oil changes, oil filter replacements, fuel filter replacements, and samples of oil, coolant, and fuel. Key qualifications include manufacturer certifications from Kohler and John Deere, state and local agency verifications of technician competency in emergency generator and transfer switching system repairs, and demonstrated capability to respond to emergency repairs within two hours, complete common repairs within one day, and finish specialized work within one week. The contractor must maintain a 180-day warranty on all services, obtain written approval from the Highway Patrol Division Shop Supervisor before performing non-emergency repairs, use only factory-approved parts, and comply with all applicable federal, state, and local safety regulations. The proposal due date is March 13, 2026, with the posting date of February 27, 2026, and vendors must submit quotes through the NevadaEPro eProcurement system at https://nevadaepro.com. Pricing submissions must be made using the provided cost schedule (65DPS-S3739) with unit costs for each of the three annual service line items, based on weekday services during normal business hours.

The contract solicitation does not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors in the available documentation. Contractors must procure and maintain comprehensive insurance coverage throughout the contract term, including Commercial General Liability with a $2,000,000 general aggregate limit and $1,000,000 per-occurrence limit, Automobile Liability with $1,000,000 combined single limit, and Workers' Compensation coverage at statutory limits with Employers' Liability limits of $100,000 per accident and $500,000 policy limit for disease, with all policies naming the State of Nevada as an additional insured and placed with carriers licensed in Nevada and rated A- VII or better by A.M. Best. The contractor must provide Certificates of Insurance before work commences and maintain evidence of renewal throughout the contract duration, with failure to maintain required insurance constituting material breach of contract. The contract will be governed by the Nevada Standard Form Contract Template for Independent Contractors and becomes effective only upon approval by the Nevada State Board of Examiners, with the State reserving the right to terminate without cause upon thirty days' written notice or immediately for non-appropriation of funds. No specific contract award value or budget range is disclosed in the solicitation documents; the cost schedule worksheet requires vendor pricing submission for the three annual service deliverables, with vendors bearing full responsibility for calculation accuracy and pricing competitiveness.