Unique_Entity_ID_(SAM).pdf

This is a Unique Entity Identifier (UEI) submission form required by the City of Pasadena, Department of Parks, Recreation, and Community Services for a general office supplies procurement opportunity. The City seeks a single vendor to supply 63 different office supply items, including disinfecting wipes, paper clips, batteries, USB drives, and office equipment. The contract is structured as a three-year agreement with potential two one-year extensions. Electronic bids are due by 10:00 am on Monday, April 14, 2025, through the city's eProcurement Portal. The estimated annual order quantity is approximately 20 orders, with delivery required Monday through Thursday and every other Friday between 8:00 am and 5:00 pm within two business days to various city facilities.

Bidders must provide pricing for each item including a 10.25% sales tax and must be direct suppliers or authorized distributors with online ordering systems featuring individual login IDs, integrated approval workflows, and detailed reporting capabilities. The procurement includes multiple compliance requirements, including the Pasadena Living Wage Ordinance for contracts exceeding $25,000, and vendors must submit documentation including the UEI from SAM.gov, HUD Section 3 requirements, federal labor standards certifications, a Vendor Questionnaire, Licenses and Certifications, and Project Workforce Utilization forms. The city emphasizes local preferences, equal employment opportunity compliance, non-discrimination policies, lobbying activity disclosures, and workforce diversity expectations. Failure to submit the required UEI may result in a bid being deemed non-responsive.