GEN#26-005 Odor & Corrosion Control Chemicals

The Town of Waterford Utility Commission, located in New London County, Connecticut, is soliciting sealed bids through Invitation to Bid (IFB) process GEN#26-005 for the supply and delivery of Odor & Corrosion Control Chemicals and related services. The procurement requires a single vendor to provide a comprehensive Odor and Corrosion Control Program that includes the supply of Bioxide AQ or approved equivalent (35,000 gallons annually) and VX-456 or approved equivalent (1,500 gallons annually), both to be delivered within 48 hours of order placement on an FOB Destination basis with vendor-specified payment terms. Deliverables include advanced dosing control systems at five pump stations (Bolles Court, Mago Point, Oswegatchie Road, Oil Mill Road, and Ridgewood), simpler two-pump/two-timer systems at two locations (Graniteville and Seaside Pump Stations), and VaporLink hydrogen sulfide monitoring systems at four initial control points with pricing submitted as delivered price per gallon for chemicals and flat monthly fees for equipment and services. The contractor must provide a web-based monitoring and control system with remote access, tank level monitoring, hourly dosage programming, real-time alarms, and email/text notifications; maintain a minimum of two direct-employee technicians for wastewater analysis and equipment maintenance; provide optimization services and routine monthly monitoring; and respond to emergency odor complaints within two hours. Required qualifications include DOT compliance, current FMCSA safety ratings, company-owned trucks with direct employee drivers, and proof of UL or ELT certification as a manufacturer of enclosed industrial control panels, supported by product safety data sheets, specification sheets, three case studies of similar five-year-plus systems, and technical documentation. The mandatory pre-proposal meeting is scheduled for March 26, 2026, at 10:00 AM at 1000 Hartford Turnpike, Waterford, Connecticut 06385; vendor questions may be submitted between March 17, 2026, at 7:00 AM EDT and April 10, 2026, at 4:00 PM EDT through the Vendor Q&A portal; and sealed bids must be submitted through the Town's e-Procurement Portal at https://procurement.opengov.com/portal/waterfordct/projects/244108 by April 21, 2026, at 2:00 PM EDT.

The solicitation is open to all qualified vendors with no stated set-asides for disadvantaged enterprises, small businesses, or other designated groups, and no incumbent vendor designations are identified in the available documentation. No specific contract award value or budget range is provided in the solicitation materials, and the contract term is not specified, although the procurement notes potential renewal options and provisions for the Town to add future monitoring systems during the course of the agreement. The Town of Waterford reserves the right to accept or reject any or all bids and to waive irregularities or informalities, while complying with all Equal Opportunity requirements without regard to race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. Late bids will not be accepted, and bidders are responsible for ensuring compliance with all addenda notifications issued through the e-Procurement Portal. The primary contact for the procurement is Brandishea Davy, Purchasing Agent for the Town of Waterford, reachable at 860-444-5842 or bdavy@waterfordct.org.