EL_Brownfield_Assessment_RFP_Round_21_FINAL.pdf

REQUEST FOR PROPOSALS

For

S ta te o f Connect icut Depar tment o f Economic and Communi ty Deve lopment (DECD)

Munic ipa l Brownf ie ld Grant Program:

Town of East Lyme, Old Town Pol ice Depar tment Assessment (DECD Round 21AO Grant )

278 Main Street (Route 156)

Niantic, Connecticut

Daniel R. Cunningham, First Selectman

March 11, 2026

By

T o w n o f E a s t L y m e E n g i n e e r i n g D e p a r t m e n t

1 0 8 P e n n s y l v a n i a A v e .

N i a n t i c , C T 0 6 3 5 7

( 8 6 0 ) 6 9 1 - 4 1 1 2

Town of East Lyme, Old Town Police Department Assessment (DECD Round 21AO Grant)

The Town of East Lyme is requesting proposals for a brownfield assessment of the old town police station located at 278 Main Street (Route 156), Niantic, CT 06357.

Sealed proposals for the project will be received by the Town of East Lyme, Connecticut at the East Lyme Town Hall Engineering Office, 108 Pennsylvania Avenue, until 2:00 p.m., Tuesday, April 21, 2026. Any questions must be submitted via e-mail by April 10, 2026 as we will share any applicable responses to requests for information by April 15, 2026

Please provide a proposal to the Town of East Lyme Engineering Department (PO Box 519, 108 Pennsylvania Avenue, Niantic, CT 06357) clearly labeled with the title of the proposal “Town of East Lyme, Old Town Police Department Assessment (DECD Round 21AO Grant)”, your firm name, contact information and the RFP submission deadline.

A Pre-Bid Site Meeting will occur on Tuesday April 7, 2026 at 10 am the project site. The Town reserves the right to disqualify any bid from a firm not represented at the Pre-Bid Site Meeting.

TOWN OF EAST LYME IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

All qualified applicants will receive consideration and not be discriminated against on the grounds of race, color, religion, sex, national origin, age, or disability.

MBE/WBE & SBE’s are encouraged to bid.

PART 1 - INSTRUCTIONS TO BIDDERS

1. Each bidder’s proposal shall include, completed in full, Proposal Submission Checklist

(including all required documents on list), and any other specification pages requiring vendor response shall be enclosed in an envelope which shall be sealed and clearly labeled with the words “Town of East Lyme, Old Town Police Department Assessment (DECD Round 21AO Grant)” with firm name and contact information, in order to guard against premature opening of the bid.

2. Addendums posted on this project & inclusion of the addendums with the bid package may be required. Addendums and notice of requirements will be posted on the Town’s website. To be on a bidders list email aklose@eltownhall.com. To ensure inclusion on the bidders list for communications related to the bid, request a response email.

3. Proposals may be withdrawn prior to the time set for receiving proposals, but may not be re-filed after they have been withdrawn. Proposals received later than the time and date specified shall not be considered.

4. Bidders need to provide a minimum of three references of previous/current contracts on projects of similar scope.

5. Standard Form SF330 must be submitted as part of your statement of qualifications.

6. Proposals must be made out and signed in the name of the person or business entity which shall perform the work, and if a corporation, it must be fully and properly executed by a person authorized to act on behalf of the corporation.

7. An hourly rate/expense schedule must be provided, per DECD OBRD guidelines the bidder’s rates schedule must remain fixed for the duration of the project.

8. Subcontractor markup should be 5% or less.

9. Goods and services provided to the Town of East Lyme are exempt from Federal Excise Taxes and the Sale and Use Tax of the State of Connecticut.

10. The Town of East Lyme reserves the right to reject any or all proposals, and to waive informalities or technical defects within State of Connecticut governing regulations.

11. If requested by the Contractor, a percentage of the Contract may be paid monthly at the discretion of the Deputy Public Works Director to an equivalent percentage of work performed.

Upon completion of the project, the contractor shall submit a statement (minus any applicable retainage) for payment which shall be paid within ten (10) days after approval by the First Selectman or his/her agent and following receipt of all lien waivers (as applicable). Acceptance of such payment by the contractor shall constitute a release of all claims against the Town arising under or by virtue of this contract except such claims, if any, as may be specifically exempted from the operations of the release by the contractor in his statement for payment.

12. Prior to final payment, the contractor shall provide the Town with lien waivers verifying payment to all subcontractors for amounts due, whether for labor performed or materials furnished, when either is associated with this contract.

13. Insurance Requirements: The successful bidder shall secure and maintain general liability insurance covering injury, death and/or property damage which may arise from performance of work under this contract in the amount of at least:

1. Commercial General Liability:

• General Aggregate: $2,000,000

• Products/Completed Operations Aggregate: $2,000,000

• Each Occurrence: $1,000,000

2. Automobile Liability:

• Each Accident: $1,000,000

3. Excess (umbrella Liability) Liability: $5,000,000

4. Workers’ Compensation and Employer’s Liability:

• Statutory Workers Compensation

• $1,000,000 each accident / $1,000,000 disease-policy limit / $1,000,000 disease-each employee

The Contractor shall designate the Town of East Lyme and the State of Connecticut as additional insureds for general liability and products-completed operations hazard, auto liability, excess liability, employer’s liability, professional liability, and pollution liability. The successful bidder shall furnish the Town with proof of the required insurance and coverage limits. The provisions of these requirements shall apply to and be incorporated into any subcontracts regarding this project between the successful bidder and his subcontractors.

14. Indemnification: The successful bidder shall indemnify and hold harmless the Town against any liability arising out of negligent acts, errors, or omissions of the bidder, his employees or agents.

The Contractor shall indemnify and hold harmless the Town against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of the Town and shall defend suits, actions or proceedings of any kind or nature including workmen’s compensation claims, of or by anyone whomsoever in any way resulting from or arising out of the operations of the contractor. Insurance coverage specified herein constitutes the minimum requirements and said requirements shall in no way lessen or limit the liability of the Contractor under the terms of the contract. The Contractor shall procure and maintain, at his own cost and expense, any additional kinds and amount of insurance which in his own judgment, may be necessary for his proper protection in the execution of his work. The Contractor agrees to well and truly save and indemnify and hold harmless the Town of East Lyme against all liability, judgments, costs and expenses which may in any way come against the Town or which may in any way result from carelessness, omission or neglect of the Contractor or its agent, employees or workmen in any way arising or resulting from the operation in connection herewith.

In addition to the Contractor’s obligation to indemnify the Town, the Contractor specifically acknowledges and agrees that it has an immediate and independent obligation to defend the Town from any claim which actually or potentially falls within this indemnification provision, even if the allegations are or may be groundless, false or fraudulent; such obligation arises at the time such claim is given to the Contractor by the Town and continues at all times thereafter through disposition of the claim. The Contractor’s insurance policies will respond on a primary and noncontributory basis; that they are primary and will not seek contribution from any other insurance available to the additional insured. The Contractor waives their right to recovery and waives their right to subrogate in favor of the Town of East Lyme.

PART 2 - PROPOSAL SUBMISSION CHECKLIST

The following is a checklist of required documents to be completed, included and submitted to the East Lyme Engineering Department as part of the Bidder’s proposal:

❑ STANDARD FORM(S) SF330 (STATEMENT OF QUALIFICATIONS)

❑ PROJECT REFERENCES

❑ PROOF OF INSURANCE (CERTIFICATE)

❑ PROPOSAL FORM(S) OR PACKAGE

PART 3 - EVALUATION/SELECTION CRITERIA

Evaluation of responding firms will be based on the following criteria:

1) Proposal cost.

2) Proposed project management plan and the role of each person involved (provide

Organizational Chart for project team).

3) Professional background and previous experience of project team (Form SF330).

4) Description of Relevant Experience – Include a minimum of three projects that are similar in nature to this project. For each project, include the name of the organization for whom the work was performed; contact name, address, and telephone number; contract fee; date the project was completed; and a description of the services performed.

5) Unique or other relevant experience to the project bid.

6) Demonstrate capability of the firm to develop and maintain schedules and budgets.

7) Proposed scope and approach to the project.

The lowest cost responsible & qualified bidder will be the main basis for contractor selection & scoring decisions will be provided to DECD following the bidding process.

EXAMPLE ONLY – PROPOSAL SCORE SHEET *Note, categories be weighted on priority*

RFP Score for Selection (Score 1-5, 5 being excellent, 1 being poor)

Firm Names:

Firm's general experience

Firm's experience with similar projects

Qualifications of specific team members

Quality of proposal, scope and approach

Cost

Total 0 0 0

PART 4 – BACKGROUND & SCOPE OF WORK

This Property was previously used by Connecticut Light and Power (CL&P) for the storage of electrical transformers. It is possible that the electrical transformers may have leaked PCB oil into the ground where previously stored. In addition, based on the age of the existing building and the site’s historical use, the building may contain asbestos, lead paint, or other hazardous materials once thought to be safe. The Town of East Lyme leases the site for $1 per year with an option to take ownership of the property for $1. For several years the property was used as the East Lyme Police Station. On October 1st, 2020 the Town of East Lyme approved the final funding to move the police department out of the building and into a renovated Public Safety Complex in Town which has since been completed in 2022.

The Town of East Lyme has applied for and received a Brownfield Assessment Grant from DECD to determine the level of on-site contamination and prepare detailed remediation plans and cost estimates. After the level of contamination and plans/cost to remediate it are known, the Town intends to apply for a Brownfield remediation grant, if needed, to clean the property and make it commercially viable for sale or re-imagine the space for public use. A Downtown Charette was conducted with several ideas revolving around this parcel for use by the Town specifically.

The Town is looking for a firm who’s expertise can deliver a proposal detailing plan, scope and cost (fees) for brownfield assessment, with the goal of producing deliverables needed to apply and be competitive for a remediation grant (if applicable), including:

a) A full environmental site assessment (Phase I, II, II, RAP, etc.) as applicable.

b) Hazardous building material survey.

c) Architectural/Engineering design work to provide recommendations and plans for rehabilitation/abetment of the structure with opinion of probable costs/cost estimates.

d) An optional (if funds allow) study of future use (historic analysis, CEPA documentation and limited pre-development work/appraisal).

Enclosed is the information the Town was able to gather and submit to the State of Connecticut Department of Economic and Community Development in support of our awarded Brownfield Assessment Grant.

Enclosures:

1) Property Card

2) Site Location Plan

3) Existing Conditions Plan

4) Land Record Survey

5) Historical Photos

Enclosure 1 - Property Card

DOMINION NUCLEAR CT

CONN LIGHT & POWER CO

Account # 001393 Bldg # 1 of Card # of

UTILITIESTOPO LOCATION CURRENT ASSESSMENT

Total

178,430 440,650

18,340

1 2

Public Water Public Sewer

1 Paved 1 Urban

278 MAIN ST

SUPPLEMENTAL DATA

BK-VOL/PAGE SALE DATE PREVIOUS ASSESSMENTS (HISTORY)RECORD OF OWNERSHIP

OTHER ASSESSMENTS

APPRAISED VALUE SUMMARY

EXEMPTIONS

Special Land Value

629,500

26,200

254,900NOTES

BUILDING PERMIT RECORD

LAND LINE VALUATION SECTION

B

1 8.5 254,900

Level

CURRENT OWNER

SALE PRICEV/IQ/U

Property Location Vision ID

Map ID Bldg Name State Use Print Date

Total

STRT / ROAD

VC

VISIT / CHANGE HISTORY

Sec #

EAST LYME POLICE STATION

FRMLY MILLSTONE ENERGY

IG EXT G ALL GOOD COND

REAR REMODEL 1987

CNTR CHANGE IN USE(2005)

10/1/05 POLICE DEPT BLDG & LND

10 YR LEASE 9/1/2005 - 2015

10/1/13 REPL FRNT PTO

910,600

910,600

Alt Prcl ID Sub-Div Photo Devl Lot # Vet Exemp Tract

Adj Unit Pric Land Value

B130618-10 B090904-5 20075-134 E17277

BM18093

B17277 B1141

Permit Id Issue Date

Year Code Description Amount Code Description Number Amount Comm Int

2023 2022 21

178,430 440,650 18,340

2022 178,430 440,650 18,340

Year Code Assessed Year Code Assessed Year Code Assessed

254,900

Appraised Bldg. Value (Card)

Appraised Xf (B) Value (Bldg)

Appraised Ob (B) Value (Bldg)

Appraised Land Value (Bldg)

910,600Total Appraised Parcel Value

Total Appraised Parcel Value

0.00

CodeDescription Appraised Assessed 254,900 629,500

26,200

Total 637420

Total

178,430 440,650 18,340

Total 637420637420

1 1 11

637,420

25410,400

I I

U U

04-02-2001 04-17-1929

6/24/2024 9:03:56 PM

07-02-2013 09-10-2009 06-01-2007 03-15-2006 03-07-2006 09-19-2005 06-17-1996

Type

RS

CM

CM

CM

CM

CM

CM

Use Code

9031 MUN POLICE

Description

CB

Zone

Total Card Land Units AC0.689

KJ

SK

AD

BD

NS

RT

IdDate 05-20-2021 10-09-2013 03-15-2011 06-09-2006 07-14-2000 10-26-1990

Residential Commercial Commercial Commercial Commercial Commercial Commercial

Description 4,000

10,000

50,000 98,808

10-09-2013

06-09-2006 06-09-2006

10-01-2013 10-01-2009

11-22-2005 10-30-1996

Amount Insp Date % Comp Date Comp Comments

NEW ADA SIDEWALK/RAMP

PARTITIONS

WIRE OFFICE LIGHT/3 OUTL

NEW GENERATOR

GENERATOR TEST LINE

RENOVATIONS PER PLAN

INTERIOR

Parcel Total Land Area: 0.6887 Total Land Value

12.1/ 117/ / /

Et Al Beach Dist Solar Pane Heart Dept Head

Assoc Pid#12.1 117 GIS ID

07162

EX COM LN

EX COM BL

EX CM OTB

EAST LYME, CT

Type Purpost/Result

Measur+Listed Measur+Listed Measur+Listed Building Permit Change Measur+Listed Measur+Listed

CdIs

ASSESSING NEIGHBORHOOD

Nbhd

Nbhd Name B Tracing Batch

VISION

Valuation Method C

Location AdjustmeNotesNhbd Adj

0.650

Nbhd.

Cond.

1.00

Site Index

G

I. Factor

2.25000

Unit Price

5.81

Land Units

SF30,000

Land Type LA

DOMINION NUCLEAR CT

C/O TOWN OF EAST LYME

PO BOX 519

NIANTIC CT 06357-0519

001393 Bldg # 1 Sec # of Card # of

Dep % Ovr Dep Ovr Comment Misc Imp Ovr Misc Imp Ovr Comment Cost to Cure Ovr

Element

SHD2

PAV1

LT1

LT2

278 MAIN STProperty Location Vision ID Account #

Map ID Bldg Name State Use Print Date

AOF

CAN

FOP

PTO

UBM

Year Built Effective Year Built Depreciation Code Remodel Rating Year Remodeled

Functional Obsol External Obsol

Cd

RCN

CdElement

CONSTRUCTION DETAIL (CONTINUED)

MIXED USE

Code PercentageDescription

9031 MUN POLICE

COST / MARKET VALUATION

BUILDING SUB-AREA SUMMARY SECTION

Cost to Cure Ovr Comment

629,500

Description

950,477 1,011 2,528 2,275

27,301

Undeprec Value 126.39 20.22 32.41 6.25

31.60

Unit Cost 7,520

7,520

Office Area Canopy Porch, Open, Finished Patio Basement, Unfinished

Description

CONSTRUCTION DETAIL

OB - OUTBUILDING & YARD ITEMS(L) / XF - BUILDING EXTRA FEATURES(B)

8,8767,520Ttl Gross Liv / Lease Area

GD

983,592

1 1

Code

7,782

6/24/2024 9:03:57 PM

Depreciation %

Trend Factor

Condition % Condition

Percent Good

RCNLD

W/LIGHTS ETC

PAVING-ASPH

LIGHTS-IN W/P

W/DOUBLE LI

14.00 3.00

1000.00 1350.00

11,700

0.00 0.00 0.00 0.00

GradeCond. CdYr BltUnit PriceUnitsL/BDescription L L L L

Grade Adj Appr. Value

17,600 1,000 6,800

Code Living Area Floor Area 7,520

Description

% Good

12.1/ 117/ / /

Style:

Model Grade Stories:

Occupancy Exterior Wall 1 Exterior Wall 2 Roof Structure Roof Cover Interior Wall 1 Interior Wall 2 Interior Floor 1 Interior Floor 2 Heating Fuel Heating Type AC Type Bldg Use Total Rooms Total Bedrms Total Baths Heat/AC Frame Type Baths/Plumbing Ceiling/Wall Rooms/Prtns Wall Height % Comn Wall 1st Floor Use:

Eff Area

983,592

Other County Commercial Ave-Good

Brick/Masonry

Flat Tar & Gravel Drywall/Sheet

Carpet Vinyl/Asphalt Gas Forced Air-Duc Central

MUN POLICE

HEAT/AC PKGS

MASONRY

AVERAGE

SUS-CEIL & WL

AVERAGE

1.00

10.00 0.00

Enclosure 2 - Site Location Plan

Prepared by: the East Lyme Engineering Department

HOLE-IN-THE-WALL PARKING LOT AND BEACH

NIANTIC BAY

CINI PARK PARKING LOT AND BEACH

NIANTIC RIVER

McCOOK POINT PARK

PE

N N S Y

LV

A N

IA

A V E N U E (R

T E . 16

1)

MAIN STREET (RTE. 156)

#278 Main Street DECD Brownfield

Assessment Grant 2020 September, 2020

ATTACHMENT B

NIANTIC BAY BOARDWALK

(PUBLIC ACCESS FROM DOWNTOWN)

AMTRAK RAILROAD #278 MAIN ST.

(PROJECT SITE)

#224 MAIN ST.

aklose Text Box

ATTACHMENT D

#278 MAIN STREET

DECD BROWNFIELD

ASSESSMENT GRANT 2025

Enclosure 3 - Existing Conditions Plan

7 23 .9

D H

MH

W

Prepared by The east Lyme

Engineering Department

February, 2025 ATKPJG

EAST LYME POLICE STATION

278 MAIN ST.

EAST LYME, CONNECTICUT

EX-1Existing Conditions

HORIZONTAL 1"=10'

LEGEND

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SIGN

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CONC.

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SHRUBS/MULCH

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GRANITE CURB

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BRICK PAVERS

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CONC.

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FLEXI-PAVE

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SNET 194

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HYD

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BS

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CONC.

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VINYL FENCE

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GATE

AutoCAD SHX Text MAP 12.1 / LOT 117 N/F DOMINION NUCLEAR CONNECTICUT C/O TOWN OF EAST LYME #278 FORMERLY "EAST LYME POLICE"

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SNET 195

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CONCRETE PLATFORM

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SAN. MANHOLE TF=22.03

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27" RCP

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MAP 12.1 / LOT 118 N/F TWO EIGHTY SIX MAIN ST. LLC #286

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MAP 12.1 / LOT 116 N/F PAPPAS ANDREW C. & P. MILLARAS & E.P. PRAIRIE #266

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"PAST TO PRESENT"

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WD. RET. WALL

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BRICK PAVERS

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WD. RET. WALL

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"N.P.A./ 1-HR. PKG."

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"R.R. XSING"

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MAIN STREET (RT. 156) (PUBLIC-66' ROW)

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DIRT

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CONC. RAMP

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CONC. SIDEWALK

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MW

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AIR MONIT. STATION

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MECH PAD

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DNSPOUT INTO GRD.

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DNSPOUT INTO GRD.

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4" CONC. BOLLARDS

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WINDOW

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WINDOW

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GUY WIRE

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PROPANE TANK

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TO GENERATOR

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UNDERGROUND DNSPOUT

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GRASS

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GRASS

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BENCH

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BENCH

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EDUCATIONAL SIGN

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CONC.

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CONC.

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MULCH

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MULCH

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CONC.

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UNDERGROUND DNSPOUT

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MULCH

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RAMP DOWN

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GRANITE STEPS

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WOOD MORTISE GUIDERAIL

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CONC.

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BRICK PAVERS

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LIGHT POLE

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MECH PAD

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MECH PAD

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MECH PAD

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CHAIN LINK FENCE

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CHAIN LINK FENCE

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SHRUBS/MULCH

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GRASS

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GRASS

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GRASS

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STONE

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GRASS

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10" CI

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FLAG POLE

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CURB

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CONC. CURB

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MAP 12.1 / LOT 132 N/F AMTRAK

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15" RCP

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1" COPPER

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6" PVC

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27" RCP

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CURB STOP

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REVISIONS

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1. EXISTING CONDITIONS TAKEN BY A SURVEY DATED DECEMBER 13, 2012 PERFORMED AND PREPARED BY THE TOWN OF EAST LYME ENGINEERING DEPARTMENT, AND TAKEN FROM 2023 AERIAL IMAGERY. 2. ELEVATION IS BASED ON NAVD 1988.

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GENERAL NOTES

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SYMBOL

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DESCRIPTION

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CONTOURS

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OVERHEAD WIRE

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SEWER LINE

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WATER LINE

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PAVERS

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UNDERGROUND ELECTRIC

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LIGHT POLE

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PROPERTY LINE

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GUIDERAIL

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TREE OR SHRUB

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UTILITY POLE OR POLE W/FLOOD LIGHT

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Enclosure 4 - Land Record Survey

Enclosure 5 - Historical Photos l77y bscheer Oval bscheer Line bscheer Text Box Most likely Transformers as described by people that remember seeing them there without having seen this picyture

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