35520_Mar_23_26_solicitation_doc.pdf

This solicitation document is an Invitation to Bid (IFB) issued by the Town of Waterford Utility Commission in Connecticut for the supply and delivery of Odor & Corrosion Control Chemicals and comprehensive related services. The procurement requires a single vendor to supply Bioxide AQ or approved equivalent at 35,000 gallons annually and VX-456 or approved equivalent at 1,500 gallons annually, delivered within 48 hours of order placement on an FOB Destination basis. The vendor must also provide advanced dosing control systems at five pump stations (Bolles Court, Mago Point, Oswegatchie Road, Oil Mill Road, and Ridgewood), simpler two-pump/two-timer systems at two additional locations (Graniteville and Seaside Pump Stations), and VaporLink hydrogen sulfide monitoring systems at four initial control points. A mandatory pre-proposal meeting is scheduled for March 26, 2026, at 10:00 AM at the Waterford Utility Commission Office, 1000 Hartford Turnpike, Waterford, Connecticut 06385. Vendor questions may be submitted between March 17, 2026, at 7:00 AM EDT and April 10, 2026, at 4:00 PM EDT. Sealed bids must be submitted through the Town's e-Procurement Portal by April 21, 2026, at 2:00 PM EDT.

Bidders must submit pricing as a delivered price per gallon for chemicals and flat monthly fees for equipment and services, with vendor-specified payment terms. The contractor must provide a web-based monitoring and control system with remote access, tank level monitoring, hourly dosage programming, real-time alarms, and email/text notifications; maintain a minimum of two direct-employee technicians for wastewater analysis and equipment maintenance; provide optimization services and routine monthly monitoring; and respond to emergency odor complaints within two hours. Required qualifications include DOT compliance, current FMCSA safety ratings, company-owned trucks with direct employee drivers, and UL or ELT certification as a manufacturer of enclosed industrial control panels. Vendors must submit product safety data sheets, specification sheets, three case studies of similar five-year-plus systems, and technical documentation. No specific contract award value, budget range, or contract term is provided in the solicitation materials, though the documentation notes potential renewal options and provisions for the Town to add future monitoring systems. No set-asides for disadvantaged enterprises or small businesses are identified, and no incumbent vendor is designated. The primary contact is Brandishea Davy, Purchasing Agent, at 860-444-5842 or bdavy@waterfordct.org.