35520_Apr_20_26_solicitation_doc.pdf

This is a Request for Quotation (RFQ) solicitation document issued by the Town of Waterford Utility Commission in Connecticut for the supply and delivery of Odor & Corrosion Control Chemicals. The procurement seeks a comprehensive program including the supply of Bioxide AQ or approved equivalent (35,000 gallons annually) and VX-456 or approved equivalent (1,500 gallons annually), along with advanced dosing control systems at five pump stations and simpler two-pump/two-timer systems at two additional locations, plus VaporLink hydrogen sulfide monitoring systems at four control points. The solicitation is open to all vendors and will be conducted through an Invitation to Bid (IFB) process via the Town's e-Procurement Portal at https://procurement.opengov.com/portal/waterfordct/projects/244108. A mandatory pre-proposal meeting is scheduled for March 26, 2026, at 10:00 AM at 1000 Hartford Turnpike, Waterford, Connecticut 06385. Vendor questions may be submitted between March 17, 2026, at 7:00 AM EDT and April 10, 2026, at 4:00 PM EDT. Sealed bids must be submitted by April 21, 2026, at 2:00 PM EDT. The contract term is not specified in the available documentation, though renewal options and provisions for adding future monitoring systems are noted as potential components of the agreement.

Pricing shall be submitted as a delivered price per gallon for chemicals and flat monthly fees for equipment and services on an FOB Destination basis with vendor-specified payment terms. No estimated total contract value is provided in the solicitation materials. Required qualifications include DOT compliance, current FMCSA safety ratings, company-owned trucks with direct employee drivers, and proof of UL or ELT certification as a manufacturer of enclosed industrial control panels. The contractor must provide a web-based monitoring and control system with remote access, maintain a minimum of two direct-employee technicians, provide optimization services and routine monthly monitoring, and respond to emergency odor complaints within two hours. No set-asides for disadvantaged enterprises, small businesses, or other designated groups are indicated, and no incumbent vendor information is identified. The primary contact is Brandishea Davy, Purchasing Agent, at 860-444-5842 or bdavy@waterfordct.org.