35520_Apr_27_26_solicitation_doc.pdf

This is a solicitation document from the Town of Waterford, Connecticut, specifically the Waterford Utility Commission, requesting sealed bids through an Invitation to Bid (IFB) process for the supply and delivery of Odor and Corrosion Control Chemicals and related services. The procurement seeks a single vendor to provide Bioxide AQ or approved equivalent at 35,000 gallons annually and VX-456 or approved equivalent at 1,500 gallons annually, with delivery required within 48 hours of order placement on an FOB Destination basis. The project includes installation and maintenance of advanced dosing control systems at five pump stations (Bolles Court, Mago Point, Oswegatchie Road, Oil Mill Road, and Ridgewood), simpler two-pump/two-timer systems at two locations (Graniteville and Seaside Pump Stations), and VaporLink hydrogen sulfide monitoring systems at four initial control points. Vendors must submit sealed bids through the Town's e-Procurement Portal at https://procurement.opengov.com/portal/waterfordct/projects/244108 by April 21, 2026, at 2:00 PM EDT. A mandatory pre-proposal meeting is scheduled for March 26, 2026, at 10:00 AM at the Waterford Utility Commission Office located at 1000 Hartford Turnpike, Waterford, Connecticut 06385. Vendor questions may be submitted between March 17, 2026, at 7:00 AM EDT and April 10, 2026, at 4:00 PM EDT.

Pricing shall be submitted as a delivered price per gallon for chemicals and flat monthly fees for equipment and services, with vendor-specified payment terms. No contract value, budget range, or contract term is specified in the solicitation materials. The procurement is open to all qualified vendors with no set-asides for disadvantaged enterprises, small businesses, or other designated groups, and no incumbent vendor is identified. Required qualifications include DOT compliance, current FMCSA safety ratings, company-owned trucks with direct employee drivers, proof of UL or ELT certification as a manufacturer of enclosed industrial control panels, product safety data sheets, specification sheets, three case studies of similar five-year-plus systems, and technical documentation. The contractor must provide a web-based monitoring and control system with remote access, tank level monitoring, hourly dosage programming, real-time alarms, and email/text notifications; maintain a minimum of two direct-employee technicians for wastewater analysis and equipment maintenance; provide optimization services and routine monthly monitoring; and respond to emergency odor complaints within two hours. The primary contact is Brandishea Davy, Purchasing Agent, at 860-444-5842 or bdavy@waterfordct.org.