GCI Field House Technology RFP

The Genesee Intermediate School District, on behalf of the Genesee Career Institute (GCI) in Flint, Michigan, is soliciting sealed bids for the purchase and installation of audio-visual and technology equipment for a new Field House facility located at G-5081 Torrey Road. The procurement encompasses a comprehensive technology system including dual Epson L1500UHNL laser projectors with motorized projection screens (160"-188", 16:9 or 16:10 aspect ratio), wall-mounted touchscreen control systems, dual-zone audio capability with six speakers, four wireless microphones (two lavaliere and two handheld), wall plate input systems featuring HDMI, 3.5mm audio, XLR audio, and network connectivity, a wall-mounted network rack, projector protective cages, and a minimum 60-inch commercial-grade television for the lobby. Vendors must provide all low voltage cabling, equipment cut sheets detailing power requirements, wall mounts, protective cages, and lenses appropriate for approximately 72-foot throw distances, along with complete installation and programming services on a turnkey basis. The project requires vendors to submit line-item pricing for two separate projector options—one with a minimum of 8,000 lumens and another with a minimum of 10,000 lumens—with all equipment newly manufactured and meeting specified technical requirements. Bids must be submitted in writing on the District's Bid Form with one original and two copies plus an electronic copy by April 12, 2021 at 2:15 PM, with bid opening scheduled for the same date and time at the District offices located at 2413 West Maple Avenue, Flint, Michigan. The Board of Education anticipates making a bid award at its regular meeting on April 20, 2021. Bid prices must remain valid for ninety days from the bid opening date and include all labor, equipment, materials, shipping, insurance, and applicable costs. An optional walk-through is available by contacting Scott Hartman, Technical Services Supervisor.

The District does not specify set-aside designations or restrictions on organization types eligible to respond to this procurement. All bids must be accompanied by a certified check or bid bond equal to 5 percent of the total bid amount or one month's estimated service cost, whichever is greater, and the awarded bidder must submit a Performance and Payment Bond equal to the final contract amount. All vendor personnel working on District property must be fingerprinted and cleared through criminal background checks. Mandatory compliance certifications required with bid submission include a notarized Public Act 232 of 2004 Familial Relationship Disclosure statement, a notarized Public Act 517 Iran Economic Sanctions Act Certification, and a notarized School Safety Affidavit confirming compliance with Michigan statutes MCL 380.1230 et seq. regarding the criminal backgrounds of all persons performing work on District property. The District is exempt from Michigan Sales and Use Tax. The RFP documents do not disclose incumbent vendors, current contractors, or existing technology infrastructure requiring integration. Budget information and award values are not specified in the available documentation, though the District reserves the right to accept or reject any or all bids, split the bid among multiple vendors, and cancel the RFP if work will be delayed more than six months due to circumstances beyond its control.