FY27-04 Culvert Products

The Berkshire Regional Group Purchasing Program (BRGPP), acting on behalf of 32 participating municipalities and public sector entities in Berkshire County, Massachusetts, is soliciting bids for joint cooperative purchases of highway supplies and services for the fiscal year July 1, 2026 through June 30, 2027. This multi-category procurement encompasses twenty distinct categories including aggregates, cold patch, calcium and magnesium chloride, culvert products, guardrail (delivered and installed), line painting, pavement preservation products, chip seal, hot mix asphalt, paving, winter rock salt, winter sand, pre-treat liquid and treated winter salt, gasoline, diesel fuel, heating oil, liquid propane, catch basin cleaning and line jetting, tree work, and street sweeping. Bid packages became available March 12, 2026 through the BRGPP's OpenGov online procurement portal at https://procurement.opengov.com/portal/berkshire-planning, with a deadline for submission of questions by March 27, 2026 at 4:00 p.m. and responses due March 30, 2026 at 4:00 p.m. All bids must be submitted electronically through the procurement portal no later than Thursday, April 2, 2026 at 1:00 p.m., with public opening and reading of bids to follow immediately thereafter. Contract awards are expected by April 20, 2026. All bidders must be pre-qualified by MassDOT for their respective classes of work, and all bids for services are subject to prevailing wage rates as established by the Massachusetts Department of Labor Standards pursuant to Massachusetts General Laws Chapter 149, Sections 26-27F and Chapter 30, Section 39M, with weekly payroll reporting and three-year record retention required. A 5% bid deposit in the form of a bid bond, certified check, or cash is required for contracts exceeding $50,000, and awards will be made to the lowest price responsible and responsive bidder, with BRGPP reserving the right to award multiple contracts to different vendors and to divide awards geographically among Northern, Central, and Southern Berkshire County subsections.

There are no identified set-aside designations or restrictions limiting responses to disadvantaged enterprises or specific organizational categories; the procurement remains open to all responsible and responsive bidders meeting MassDOT pre-qualification requirements. No incumbent vendors or current contractors are identified in the available documentation. All winning bidders must maintain comprehensive insurance coverage including worker's compensation at statutory limits, employer's liability of $1,000,000, automobile and general liability of $1,000,000 each, and excess umbrella liability of $4,000,000. Winning bidders are required to submit quarterly reports within 21 days after the end of each fiscal quarter and pay a 1.75% quarterly administrative fee based on reported sales volume. Estimated contract values vary significantly by category, ranging from $40,114.00 for guard rail installation to $1,748,500.00 for pavement preservation products, with paving work divided by regional districts with estimated values of $985,671.00 for Northern Berkshire County, $332,730.00 for Central Berkshire County, and $1,729,980.00 for Southern Berkshire County. Compensation is based on time and materials, with monthly statements submitted to participants and payment due within thirty days of acceptance of goods or services, and prices must remain firm for the duration of the contract period while quoted excluding federal excise taxes and Massachusetts sales tax due to BRGPP and participants' tax-exempt status.