FY27-02 Cold Patch

The Berkshire Regional Group Purchasing Program (BRGPP), acting on behalf of participating municipalities throughout Berkshire County, Massachusetts, is soliciting cooperative bids for twenty categories of highway supplies and services for the fiscal year July 1, 2026 through June 30, 2027. This comprehensive procurement encompasses aggregates and loam, cold patch, calcium and magnesium chloride, culvert products, guardrail products and installation, line painting, pavement preservation products, chip seal, hot mix asphalt, paving services, winter rock salt and sand, pre-treat liquids, gasoline, diesel fuel, heating oil, liquid propane, catch basin cleaning and line jetting, tree work, and street sweeping. Bidders may respond to individual line items or multiple categories as desired, with bid packages available beginning March 12, 2026 through the BRGPP's OpenGov online procurement portal at https://procurement.opengov.com/portal/berkshire-planning. The deadline for submitting questions is March 27, 2026 at 4:00 p.m., with all bids required to be submitted electronically through the OpenGov portal no later than April 2, 2026 at 1:00 p.m., followed by public bid opening and reading. Contract award is anticipated by April 20, 2026. For service categories including guardrail installation, line painting, pavement preservation products, chip seal, paving, catch basin cleaning, tree work, and street sweeping, all bidders must be pre-qualified by MassDOT for the applicable classes of work, and bids are subject to prevailing wage requirements under Massachusetts General Laws Chapter 149, Sections 26-27F and Chapter 30, Section 39M. A 5% bid deposit is required in the form of a bid bond, certified check, or cash unless otherwise specified in individual bid packages. Vendors must maintain comprehensive insurance coverage including worker's compensation at statutory limits, employer's liability of $1,000,000, automobile liability of $1,000,000, general liability of $1,000,000 per occurrence with $3,000,000 aggregate, and excess/umbrella liability of $4,000,000.

This procurement is open to all qualified vendors without set-aside designations for disadvantaged or minority-owned enterprises as described in the available documentation. No incumbent vendors or current contractors are identified in the solicitation materials. All work must comply with MassDOT 2026 Standard Specifications for Highways and Bridges and applicable technical specifications including detailed requirements for material quality, equipment specifications, application methodologies, and weather restrictions. For example, cold patch material must remain workable for a minimum of twelve months and be warranted against shoving, rutting, tracking, and ravel-out for twelve months post-repair, with high-performance products required to be Perma Patch or equivalent. Estimated contract values vary significantly by service category and geographic region within Berkshire County, with pavement preservation products valued at $1,748,500.00, paving services ranging from $332,730.00 in Central County to $1,729,980.00 in Southern County, line painting at $607,154.50, tree work at $1,230,240.00, catch basin cleaning and line jetting at $591,000.00, guardrail installation at $40,114.00, chip seal at $59,580.00, and street sweeping at $61,440.00. The awarded contractor or contractors must pay BRGPP a quarterly administrative fee of 1.75% of reported purchases and submit quarterly reports documenting purchases by specified deadlines throughout the contract term.