FY26 City of Douglas Airport Electronic Gates

The City of Douglas, Georgia, issued a sealed bid solicitation (Bid #66812-26-0023) for the procurement and installation of electronic gates at the City of Douglas Airport. Sealed bids are due by June 2, 2026, at 2:30 p.m. at City Hall, 302 South Madison Avenue, Douglas, Georgia, with public opening and reading of bids to follow in the City Council Chambers. The scope of work requires bidders to furnish and install a complete turnkey system consisting of four cantilever slide gates: one 25' x 5' black aluminum chain link gate without fabric, two 25' x 6' chain link gates with barbed wire and fabric (as modified by addendum dated May 5, 2026), and one access control gate. All gates must include heavy-duty cantilever rollers, track systems, structural bracing, proper posts and footings, and four remote control transmitters per gate. Bidders must submit separate pricing for two operator options: Option A with keypad entry and manual programming capability, and Option B with manual programming, software programming, and remote access programming capabilities, with Gate 4 requiring Option B only. Mandatory site inspections must be completed by May 22, 2026, and contractors should contact Chris Davis, Airport Manager, at (912) 389-1410 to schedule visits. The contractor must obtain all required City of Douglas and State of Georgia licenses, provide a $100,000 Certificate of Insurance before work begins, and furnish a minimum one-year warranty with manufacturer warranties transferred to the City. Work must be completed within an agreed timeframe following Notice to Proceed, with the City supplying power to each gate location and the contractor responsible for all final electrical connections and systems integration. Three copies of each bid proposal must be submitted and clearly marked with the bid number, with all bids F.O.B. Destination to 123 West Cherry Street, Douglas, Georgia 31533.

The City of Douglas reserves the right to accept the lowest, most acceptable bid and to reject any or all bids submitted at its discretion, with no late bids accepted. The solicitation contains no specific set-asides for disadvantaged enterprises or restrictions limiting organizational types from responding, though the City of Douglas maintains equal opportunity employer policies with nondiscrimination provisions regarding employment of individuals with disabilities. All bidders must comply with mandatory compliance requirements outlined in the bid documents, including submission of company information, proof of minimum liability insurance coverage of $1,000,000 for bodily injury and property damage, and workers' compensation insurance as required by Georgia. Contractors with more than ten employees must register with the federal E-Verify work authorization program, while those with ten or fewer employees have alternative compliance pathways. Subcontractors must meet identical insurance and compliance requirements as prime contractors. No incumbent vendors or current contractors are identified in the solicitation documents. The budget range or award value is not specified in the available documentation, though the scope of work encompasses a comprehensive gate installation project with multiple specifications and operator options that will factor into final pricing and award determination.