0023 FY26 AIRPORT ELECTRONIC GATE ITB.pdf

May 5, 2026

INVITATION TO BID

Sealed bids will be received at the City of Douglas City Hall, 302 South Madison

Ave., Douglas, Georgia, up to June 2nd, 2026 at 2:30pm. The bids will be publicly opened and read at the City of Douglas Council Chambers for the purchase of the following:

FY'26 CITY OF DOUGLAS AIRPORT ELECTRONIC GATE

BID#66812-26-0023

The City of Douglas reserves the right to accept the lowest, most acceptable bid and reserves the right to accept or reject any or all bids. No late bids will be accepted.

The City of Douglas reserves the right to waive any technicalities or irregularities so that an award can be made in the best interest of the city.

Bids are to be F.O.B. Destination 123 W Cherry St., Douglas, GA 31533

The City of Douglas is an equal opportunity employer, including nondiscrimination in employment of the disabled.

For further information concerning this bid, please contact Anthony Folsom, City of Douglas Purchasing Agent, at (912) 389-3463 or email afolsom@cityofdouglasga.gov. For any technical questions, please contact

Chris Davis, Airport Manager (912) 389-1410 or email cdavis@cityofdouglasga.gov.

To obtain the complete Invitation to Bid, please go to our website, www.cityofdouglasga.gov.

Click on “Bids and Contracts” on the right-hand side of the screen. Once this opens, click on FY'26 CITY OF DOUGLAS AIRPORT ELECTRONIC GATE BID#66812-26-0023 located under “Douglas Bid Opportunities”. This will open to a page which gives an overview of this Bid request. Scroll down and click on the attached file located near the bottom of this screen under “Related Documents”. This will open the complete Invitation to

Bid. Print, complete and submit as directed. Should you have any problems opening the attachment, please contact Josh Jordan, Warehouse Tech, at 912-389-3453 or email jjordan@cityofdouglasga.gov.

NOTE: Please include three (3) copies of your bid in package.

GENERAL CONDITIONS OF BID

BID OPENING: June 2nd, 2025 – 2:30pm

LOCATION: City of Douglas City Hall, Council Chambers

302 South Madison Ave.

Douglas, GA 31533

SEALED BID: All bids shall be sealed in an

Envelope and plainly marked:

FY'26 CITY OF DOUGLAS AIRPORT ELECTRONIC GATE

BID#66812-26-0023

MAIL BID TO: City Clerk’s Office

Attn: City Clerk

City of Douglas

302 South Madison Ave.

Douglas, GA 31533

BID FORMS: All bids shall be submitted upon forms provided by the City of Douglas.

RIGHT OF REFUSAL: The City of Douglas reserves the right to accept or reject any or all bids submitted at its discretion.

ADDITIONAL INFORMATION: May be obtained by writing to:

City of Douglas Purchasing Dept.

P.O. Box 470

Douglas, GA 31534

Or by contacting

Anthony Folsom, Purchasing Agent

(912) 389-3463

Sealed Bids must be clearly marked on the outside envelope, as noted above, “FY26 CITY OF

DOUGLAS AIRPORT ELECTRONIC GATE BID#66812-26-0023” to prevent accidental opening prior to formal bid opening, thereby resulting in an unacceptable bid.

FAILURE TO RESPOND WILL BE GROUNDS OF REMOVAL FROM BID LIST.

COMPANY INFORMATION

Company Name: ____________________________________________

Address: ___________________________________________________

City, State, Zip: _____________________________________________

Phone: ____________________________________________________

Fax: ______________________________________________________

Email: _____________________________________________________

Rep. Printed Name: __________________________________________

(Type or Print Legibly)

Rep. Signature/Title: _________________________________________

Tax ID#: ____________________ or SS # ______________________

CITY OF DOUGLAS, GA

REFERENCE SHEET

NAME: _________________________________ PHONE: _____________________