FY16 pmaa cont solicitation for radio collars

The Colorado Parks and Wildlife Division issued RFP PMAA 2015_008 for the procurement of radio collars, transmitters, receivers, and telemetry accessories for wildlife research and monitoring across Colorado, with Denver County and Denver City designated as the jurisdictions. The solicitation seeks comprehensive proposals for 29-30 distinct product categories spanning avian, mammal, and reptile tracking equipment, including VHF necklace-mounted and rump-mount transmitters for sage grouse and sharp-tailed grouse; backpack transmitters for turkeys; solar GPS PTT and GPS/GSM transmitters; antennas and receivers; mammal collar systems in standard, coded, neonate, store-on-board GPS/VHF, remotely downloadable GPS/VHF, and satellite GPS/VHF configurations; small mammal transmitters ranging from 0.26 grams to larger systems for deer and elk; VHF ear tag transmitters; vaginal implant transmitters; and reptile transmitters for lizards and snakes with various weight specifications. Estimated annual quantities range from five units for certain large collars to 300 units for grouse chick transmitters, with no guaranteed minimum purchase amounts. Vendor responses must include detailed product specifications with model numbers, guaranteed battery life information, transmitter reliability data including years in use and typical failure rates, complete transmitter weights, lead times from order to delivery, pricing for both new and refurbished units with all shipping costs included at FOB destination, information on replaceable batteries and user maintenance capabilities, and at least two product references with verified performance history. For GPS-enabled transmitters, vendors must identify airtime service providers (Iridium, Globalstar, Argos, or other) and associated costs. The RFP was posted on May 21, 2015, with a written inquiry deadline of June 1, 2015; answers were posted by June 8, 2015; and proposals were due June 22, 2015 at 11:00 a.m. MST. Hard copy proposals were required, with electronic and facsimile submissions not accepted. Evaluation of proposals occurred June 22-29, 2015, with project award estimated for June 30, 2015, and project start date of July 1, 2015.

The RFP does not specify set-aside designations or restrictions on organization types; however, vendors are required to disclose Colorado residency status and Service Disabled Veteran Owned Small Business (SDVOSB) qualification status during the Company Overview questionnaire phase. No incumbent vendors or current contractors were identified in the solicitation documentation. All pricing must be firm through June 30, 2016, with rate adjustments thereafter based on the April Consumer Price Index (CPI) for the West Urban Region or a 6% adjustment, whichever is less, with only one increase permitted per twelve-month period; after the second year, adjustments may be based on CPI for all U.S. Urban Consumers-West Urban area or a 5% adjustment, whichever is less. The initial award covers the fiscal year ending June 30, 2016, with the option for the State to continue the award for up to five years at its discretion. The RFP contemplates multiple awards, with purchase orders and delivery orders issued as equipment is needed based on variable funding and field conditions. No specific budget range or award value was identified in the solicitation documentation, and the State guarantees no minimum orders. Selected contractors must register with the Colorado Vendor Self-Service System and comply with Title VI of the Civil Rights Act of 1964 and non-discrimination provisions, and demonstration models of certain transmitters must be provided within 10 days of bid opening and before final award.