Request for Proposal – Radio Collars, Transmitters, Receivers, etc.

Request for Proposal

RFP PMAA 2015*008

Mammal, Avian and Reptile VHF and GPS radio transmitters and telemetry accessories

Colorado Parks and Wildlife 1313 Sherman Street Denver, CO 80203

Table of Contents

Page 1 of 53 RFP PMAA 2015*008

- GENERAL INFORMATION

Issuing Office This Request for Proposals (RFP) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Division of Colorado Parks and Wildlife). All contact regarding this solicitation is to be directed to:

Michelle Arnold Colorado Division of Parks and Wildlife 1313 Sherman #423 Denver, CO 80203

(303) 866-3203 x8642 Email: michelle.arnold@state.co.us Purpose The purpose of this Request Proposals is to obtain competitive proposals from qualified individuals and firms for Avian, Mammals – Large and Small, and Reptile Transmitters, Receivers and related telemetry equipment.

Schedule of Activities:

Submission All proposals must be received by the Colorado Division of Parks and Wildlife Procurement Office, 1313 Sherman #618, Denver, CO 80203 no later than the date and time shown in the Schedule of Activities, Submission Deadline. Hard copy submittals will be accepted. See Section 4.0 Submittal for details. It is the responsibility of the proposer to ensure that the proposal is received in the Procurement Office prior to the deadline. Consultants mailing proposals should allow ample mail delivery time to ensure timely receipt of their proposals. Proposals received after the above date and time will not be considered!

Proposals must be sealed and clearly identified as a proposal for the RFP# PMAA 2015*008 and shall show such information on the outside of the proposal packet. Proposals will not be accepted electronically or by facsimile transmittal.

A responsive proposal must include the items outlined in section 4.0 Submittal.

Inquiries Prospective proposers may make written inquiries concerning the RFP to obtain clarification of requirements. No inquiries will be accepted after the date and time specified in the Schedule of Activities, “Inquiry deadline for written questions”. Questions must be submitted in writing via email as an attachment that can be opened by Microsoft Word 2007. Please use the bid number (RFP# PMAA 2015*008) in the subject line of your email and include your name, company name, address and contact information . Send questions to:

Michelle Arnold via email at dnr_cpw_bids@state.co.us

An amendment will be posted on the Colorado Vendor Self-Service System, see 1.7, below. The amendment will respond to all questions submitted regarding the RFP.

Amendments to Request for Proposals In the event it should be necessary to revise any portion of this Request for Proposals, an amendment will be posted on the Colorado Vendor Self-Service System website (see 1.7 below).

Colorado Vendor Self-Service System Website This solicitation is published using the Colorado Vender Self-Service System on the internet. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site. Go to the Colorado VSS System at:

https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService.

Vendors can self register for this system free of charge, or click on Public Access in order to view documents and modifications without registering. Vendors are encouraged to register prior to, or at the time they submit their Proposal.

Evaluation Process and Award Proposals will be evaluated and award made as outlined in section 5.0 Evaluation and Award Attachments The following attachments are included as part of the Request for Proposal:

· RFP Vendor Bid Information Sheet, page 52 and attached as both a Word document and PDF

· Company Overview Form, page 53 and attached as both a Word document and PDF

· RFP Vendor Response Forms, (separately attached as both a Word document and PDF);

· Purchase Order Terms and Conditions (PDF document only)

**** END OF SECTION 1.0 ****

- CONTRACT INFORMATION

Colorado Contract or Purchase Order The Colorado Parks and Wildlife intends to make multiple awards as a result of this RFP.

Purchase orders and/or Delivery Orders will be issued to the awarded bidders as collars and supplies are required. The Purchase Order will include all documents associated with the bid including this Request for Proposal, the bidder’s response and the Colorado Purchase Oder Terms and Conditions, which are attached to this solicitation. By submitting a bid, the bidder agrees to the unaltered Colorado Purchase Order terms.

Single Contract. DNR will issue purchase orders to a single entity for each award made. Any partnerships between firms specializing must be managed in a Prime Contractor / Subcontractor approach.

All references to “proposer” or “contractor” or “offeror” throughout this RFP document shall be interpreted to mean the prime responding vendor, except where specifically noted otherwise.

Any/all forms signed and submitted by this so defined prime shall be interpreted as acknowledgement of terms and conditions and assumed responsibilities on behalf of all partnered entities (if applicable).

The selected contractor will be required to assume responsibility for all goods and services offered in its proposal, and DNR will consider the selected contractor to be the sole point of contact with regard to all contractual matters and responsibilities.

The selected contractor must gain prior written approval from DNR for any changes to subcontractors, subsequent to proposal submission.

Contract/Project Duration The award of components under this Request for Proposal will be for the current fiscal year ending June 30, 2016. The State of Colorado, at its option, may continue the award for a total of up to five years, at its discretion.

Measurement and Payment Payment will be made for items received and will be based on pricing outlined in the vendor’s response, and upon receipt of a correct invoice by the Colorado Parks and Wildlife. Shipping will be paid by the division separately for each order. All prices shall be F.O.B. destination.

Escalation Prices shall remain firm as stated in the contract through June 30, 2016. Each year thereafter, rate adjustments may be made based on the April Consumer Price Index (CPI) for the West Urban Region or a 6% adjustment, whichever is less. Only one such increase will be allowed in any twelve-month period of the 5-year contract. After the second year, rate adjustments may be made and, if made, will be based on Consumer Price Index (CPI) for all U.S. Urban Consumers – West Urban area (2) or a 5% adjustment, whichever is less. Price increases caused by an extenuating circumstance, such as a dramatic rise in component costs, may be granted on a case-by-case basis, after documentation is submitted to the State.

Other Provisions The undersigned is subject to Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title ii OF THE Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Title IX of the Education Amendments of 1972, and offers all persons the opportunity to participate in programs or activities regardless of race, color, national origin, age, sex, or disability. Further, it is agreed that no individual will be turned away from or otherwise denied access to or benefit from any program or activity that is directly associated with a program of the recipient on the basis of race, color, national origin, age, sex (in education activities) or disability.

**** END OF SECTION 2.0 ****

- SPECIFICATIONS

Colorado Parks and Wildlife intends to make multiple awards as a result of this RFP. After Award, individual purchase orders and/or delivery orders will be issued as collars, transmitters, receivers are needed by CPW staff. The quantities provided above for each transmitter type are approximate and intended to reflect average purchase in a given year. The Colorado Parks and Wildlife guarantees no minimum orders as a result of this RFP, because our purchases can be quite variable depending on funding and what actually occurs in the field. For example, funding can come through for certain projects that we did not anticipate, allowing many more collars to be purchased in a given year. Likewise, funding can be lost, which prevents us from following through as planned.

As far as field work, a biologist may end up retrieving more collars than expected from animals in the field in some years and fewer collars than expected in other years. These “return rates” influence how many collars need to be purchased the following years. When collars are ordered after the RFP award, certain features such as frequency range, neck circumference range, mortality time delay, width and color of collar belting, and ID tag information will have to be specified by the individual biologist or researcher placing a given collar order.

The Colorado Parks and Wildlife will also order various telemetry accessories for collars, such as antennae, receivers, and collar blow-off mechanisms, that may be required for the full use of collars ordered under this award.

PLEASE NOTE: All prices identified by vendors submitting proposals must include shipping in their unit price. CPW will not pay individual shipping.

Rest of the Page Left Intentionally Blank

AVIAN: VHF NECKLACE MOUNTED RADIO TRANSMITTERS, ADULT FEMALE SAGE-GROUSE TRANSMITTERS:

VHF Necklace Mounted Radio Transmitters, Adult Female Sage-Grouse Transmitters:

AVIAN: VHF RUMP-MOUNT RADIO TRANSMITTERS, ADULT MALE GUNNISON AND GREATER SAGE-GROUSE TRANSMITTERS

VHF Rump-mount Radio Transmitters, Adult Male Gunnison and Greater Sage-Grouse Transmitters

AVIAN: STANDARD VHF TRANSMITTERS, ADULT SHARP-TAILED GROUSE:

Standard VHF Transmitters, Adult Sharp-tailed Grouse Transmitter Specifications:

Frequency

· 148.000-151.999 MHz frequency (specific frequencies to be specified by the individual researcher); calibration tolerance of ± 2.5 kHz; frequency stability of ± 2.5 kHz at -20 to 40 degrees Celsius

· Frequency and appropriate address (specified upon order) must be permanently attached to each transmitter (unless otherwise specified)

Attachment

· Necklace-mounted transmitter (elastic necklace material) ;

· Width between necklace attachments to transmitter should be between 20-25 mm

· 25-30 cm wire cable dipole antenna ; ≤ 1 mm width (see coating specification above)

Quantity:

AVIAN: GROUSE CHICK VHF TRANSMITTERS (SHARP-TAILED AND GUNNISON SAGE-GROUSE): DAY-OLD CHICK TRANSMITTERS AND JUVENILE TRANSMITTERS

Grouse Chick Transmitters (Sharp-tailed and Gunnison Sage-grouse)

Quantity:

AVIAN: VHF BACKPACK RADIO TRANSMITTERS, ADULT TURKEY:

VHF Backpack Radio Transmitters, Adult Turkey

· Encapsulated transmitter will include 3 holes drilled to ~ 3/16 inch diameter through the resin body with 1 hole positioned below antennae and the other 2 holes stacked evenly on the opposite side

AVIAN: SOLAR GPS PTT TRANSMITTERS, ADULT SAGE-GROUSE TRANSMITTER SPECIFICATIONS

Solar GPS PTT Transmitters, Adult Sage-Grouse Transmitter Specifications:

Internal battery, 3 year operating lifetime, operating temperature range: -15 to 45 Celsius

Frequency

Operating frequency: 401.650-401.664 MHz ± 36 Hz GPS accuracy ± 15-26 m

Quantity:

AVIAN: SOLAR GPS GSM TRANSMITTERS, CORVID / RAPTOR / GROUSE

Solar GPS GSM Transmitters: Corvid / Raptor / Grouse

Monthly data fees are required for GSM

Quantity – FY16:

AVIAN: ANTENNAS AND RECEIVERS:

Antennas and receivers:

Receivers specifications:

· Scannable Telemetry Receivers

· Computer interface

· RF and AF gain control

· Audio level control

· LCD display

· Internal speaker

· Stereo phone jack

Quantity FY16:

MAMMALS: SMALL TO MEDIUM SIZED (E.G. SPOTTED SKUNKS)

Small to medium sized mammal (e.g. spotted skunks)

The collar is fastened with a self-locking nut and captive stud.

Reverse Mortality: The pulse rate will decrease after a predetermined time delay from the last movement. The delay can be preset for 12 hours.

Weight 1:

· Capable of scanning frequencies

· Comprises ≥4 partitions

MAMMALS: SMALL (E.G. MICE)

Small mammals (e.g. mice)

Weight 1:

· Capable of scanning frequencies

· Comprises ≥4 partitions

MAMMALS: SMALL, LESS THAN 10G (E.G. POCKET MICE)

Small mammals less than 10g (e.g. pocket mice)

· Capable of scanning frequencies

· Comprises ≥4 partitions

MAMMALS: SMALL, BATS

Bats

· Capable of scanning frequencies

· Comprises ≥4 partitions

MAMMALS: SMALL, BLACK-FOOTED FERRETS

Black-footed ferrets

The collar is fastened with a self-locking nut and captive stud.

Weight 1

· Capable of scanning frequencies

· Comprises ≥4 partitions

MAMMALS: SMALL, PREBLE’S MEADOW JUMPING MOUSE

Preble’s Meadow Jumping Mouse

· Capable of scanning frequencies

· Comprises ≥4 partitions

MAMMALS: SMALL, PRAIRIE DOGS, SNOWSHOE HARES, AND PINE MARTEN

· Capable of scanning frequencies

· Comprises ≥4 partitions

MAMMALS: LARGE, STANDARD VHF RADIO COLLARS

STANDARD VHF RADIO COLLARS

As part of bid, provide itemized costs for “add-on” features such as collar blow-off, or collar rot-off mechanisms if not included in collar price

MAMMALS: LARGE, CODED VHF RADIO COLLARS AND RECEIVERS

CODED VHF RADIO COLLARS AND RECEIVERS

· Capable of scanning frequencies

· Comprises ≥4 partitions

Quantity:

As part of bid, provide itemized costs for “add-on” features such as collar blow-off, or collar rot-off mechanisms

MAMMALS: LARGE, STANDARD NEWBORN/NEONATE VHF RADIO COLLARS

STANDARD Newborn/Neonate VHF RADIO COLLARS

MAMMALS: LARGE, CODED NEWBORN/NEONATE VHF RADIO COLLARS

CODED Newborn/Neonate VHF RADIO COLLARS

MAMMALS: LARGE, STANDARD “STORE-ON-BOARD” GPS-VHF RADIO COLLARS

STANDARD “Store-on-board” GPS-VHF RADIO COLLARS

· User-programmed timed drop-off for collar retrieval

Quantity:

MAMMALS: LARGE, CODED “STORE-ON-BOARD” GPS-VHF RADIO COLLARS AND RECEIVERS

CODED “Store-on-board” GPS-VHF RADIO COLLARS AND RECEIVERS

· User-programmed timed drop-off for collar retrieval

· Windows-compatible software to program collars and off-load GPS locations

· User-programmed location-download rates to facilitate different GPS-location sampling schemes

· Capable of scanning frequencies

· Comprises ≥4 partitions

Quantity:

MAMMALS: LARGE, REMOTELY DOWNLOADABLE GPS-VHF RADIO COLLARS

Remotely Downloadable GPS-VHF Radio Collars

Quantity:

MAMMALS: LARGE, SATELLITE-GPS-VHF RADIO COLLARS

SATELLITE-GPS-VHF RADIO COLLARS

Options:

· Optional activity monitoring (preferably 3-axis activity sensors).

· Optional interaction monitoring to receive information from other collared animals.

· Optional temperature data collection

· Optional user determined drop-off mechanism

Quantity:

MAMMALS: LARGE, SATELLITE-GPS-VHF “SURVIVAL” MONITORING COLLARS

SATELLITE-GPS-VHF “SURVIVAL” MONITORING COLLARS

Collar capable of collecting 1-2 GPS locations/day

Daily or user defined transmission of GPS locations

Collar capable of being fitted with electronic or alternative release mechanism