FY-26 IVHQ - Quarterly (Sept-Dec) Weekly Food Order - Brand Specific

The State of Illinois, specifically the Illinois Veterans Home in Quincy (located in Adams County), is seeking a quarterly weekly food order of brand-specific items for the period of September through December 2025. The Request for Quote (RFQ) encompasses 20 specific food products, including frozen and packaged goods such as catfish fillets, Cheetos Puffs, cookie dough, cake mixes, corn dogs, and egg patties. Estimated quantities range from 10 to 90 cases or 720 pounds, with orders to be placed two weeks in advance and delivered weekly on Tuesdays, subject to holiday adjustments. Vendors are required to bid on each line item, with pricing to include all shipping and freight costs. The solicitation mandates that quotes be submitted to Summer Prenger via email, with the total quote price to be entered in the Bid Buy system, and the due date is set for August 22, 2025. Key evaluation criteria include compliance with brand specifications, pricing, and ability to meet delivery schedules. Vendors must carefully review and complete all line items, understanding that quantities are estimates and actual orders will be determined by need and funding availability.

While the documentation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises, vendors must complete the Standard Illinois Certifications form, which includes comprehensive compliance requirements covering business eligibility, financial standing, criminal history, workplace practices, and equal employment standards. The Standard Terms and Conditions document indicates insurance requirements, including $1,000,000 in general commercial liability coverage, auto liability coverage, and worker's compensation insurance. Vendors must demonstrate compliance with various state regulations, including anti-discrimination standards, tax remittance, and political contribution restrictions. The procurement process includes potential penalties for non-compliance, such as contract voiding, suspension, debarment, or denial of payment. Although specific award values are not disclosed in the documents, the quarterly nature of the contract and the extensive list of food items suggest a potentially significant procurement opportunity for qualified vendors who can meet the stringent state procurement requirements.