FY-26 IVHQ - Quarterly (Mar-Jun) Weekly Food Order - Brand Specific

The Illinois Veterans Home (IVHQ) in Quincy, Illinois has issued a Request for Quote (RFQ) for quarterly weekly food orders covering the period of March 2026 through June 2026. The procurement seeks competitive pricing on 16 line items of brand-specific food products, including frozen proteins, snack foods, baked goods, dairy products, and food preparation items, with quantities ranging from 6 to 95 cases per item and specific pack sizes detailed for each product. Vendors must submit quotes on all line items to be considered responsive, and orders will be placed with a two-week lead time for weekly delivery on Tuesdays, with holiday adjustments to be determined. All pricing must include shipping and freight charges if items are shipped separately, and vendors are required to submit pricing both electronically through the Bid Buy system and on paper, with the paper submission serving as the authoritative document in cases of discrepancy. The due date for quote submission is February 24, 2026, with inquiries directed to Summer Prenger at the Illinois Veterans Home via telephone at 217-640-2235 or email at summmer.prenger@illinois.gov. The quoted quantities represent estimates only, with actual amounts ordered throughout the fiscal year to be determined based on operational need and funding availability.

The RFQ does not identify any specific set-aside designations, disadvantaged enterprise requirements, or restrictions limiting the types of organizations eligible to respond. No incumbent vendor information or current contractor details are provided in the procurement documents. The solicitation does not establish a specific award value or budget range, nor does it identify a defined contract term or award date. Vendors entering into an agreement with the State of Illinois must comply with the State's Standard Terms and Conditions (Version 23.2), which mandate $1,000,000 general commercial liability per occurrence and $2,000,000 annual aggregate insurance coverage, adherence to prevailing wage requirements where applicable, compliance with state and federal regulations, record retention for three years (or five years if federal funds are used), and submission of background checks if requested by the State. The contract will be subject to Illinois law, with disputes resolved exclusively through the Illinois Court of Claims, and the State reserves the right to terminate the contract for cause immediately or for convenience with thirty days' notice.