FY-26 IVHQ - Quarterly (Jan-Mar) Weekly Food Order - Brand Specific

The State of Illinois, specifically the Illinois Veterans Home (IVHQ) located in Quincy, is seeking a quarterly food supply contract for the period of January through March 2026. This Request for Quote (RFQ) solicits brand-specific food products, including 20 line items encompassing frozen proteins (such as catfish fillets, pork and bacon kabobs, egg patties, and mini corn dogs), snack items (Cheetos puffs, Sunchips), baking mixes (General Mills cake and cornbread mixes, Krusteaz pancake mix, Pillsbury biscuit dough), prepared foods, condiments, and coating mixes. The procurement requires vendors to submit quotes for each line item, with pricing inclusive of shipping and freight charges, and quantities ranging from 10 to 60 cases per item. Delivery is specified as weekly on Tuesdays, with a two-week lead time, and quantities will be determined by actual institutional needs and funding availability. The proposal submission can be made to Summer Prenger via email at summer.prenger@illinois.gov or by phone at 217-640-2235, with quotes to be entered into the Bid Buy system. The solicitation was posted on November 4, 2025, with a response deadline of November 10, 2025.

The procurement appears to have no specific set-aside designations or explicit restrictions on respondent types. Vendors must comply with the State of Illinois Standard Certifications, which include comprehensive requirements addressing areas such as educational loan defaults, legal entity status, collective bargaining obligations, felony convictions, state debt, environmental compliance, and cybersecurity standards. While no specific budget range is explicitly stated, the RFQ indicates that actual order quantities will fluctuate based on institutional needs. Potential vendors must be prepared to meet rigorous compliance standards outlined in the Standard Terms and Conditions, which include maintaining appropriate insurance levels (such as $1,000,000 in general commercial liability), keeping detailed financial records for three to five years, and adhering to prevailing wage requirements for service categories. The contract terms allow the State to terminate the agreement for cause, convenience, or if appropriations become unavailable, with all work products becoming the sole property of the State of Illinois.