FWRI HVAC Contract

The Florida Fish and Wildlife Conservation Commission (FWC) is seeking a qualified HVAC service contractor for comprehensive maintenance and repair services at the Fish and Wildlife Research Institute (FWRI) facilities in St. Petersburg, Florida. The procurement is an Invitation to Bid (ITB) targeting complex HVAC equipment maintenance across multiple buildings, including the Joint Use Building, RMI Building, "F" Building, Wet Lab, and Marine Mammal Pathology Lab. Required contractor qualifications include being a licensed Class A air conditioning or mechanical contractor in Florida, possessing an occupational license, and maintaining an onsite inventory of filters, belts, and service manuals. The solicitation mandates a two-hour response time for services, quarterly in-person meetings with FWC personnel, and a Condition A inspection within 30 days of contract award. Key procurement dates include a mandatory pre-bid conference on November 12, 2025, at 11:00 AM ET, written questions due by November 17, 2025, at 5:00 PM ET, and sealed bids required by December 2, 2025, at 3:00 PM ET. Evaluation criteria will focus on total cost, including base contract and potential renewal year pricing.

The contract allows for subcontracting with prior FWC approval and requires compliance with E-Verify employment eligibility verification. Contractors must be registered with MyFloridaMarketPlace and SunBiz. Insurance requirements include Workers' Compensation with minimum employers' liability limits of $100,000 per accident, $100,000 per person, and $500,000 policy aggregate. The contract term is one year from the Purchase Order issuance, with an option to renew annually for one additional year contingent on satisfactory performance and fund availability. Financial penalties are structured for non-compliance, including $250 per calendar day for missed completion deadlines, $500 for late monthly reports, $100 for inadequate spare parts inventory, and varying amounts for missed preventative maintenance. The estimated budget for this project is $600,000, with all replacement parts required to be original equipment manufacturer (OEM) or OEM-compatible. The anticipated contract award date is December 8, 2025, with monthly mechanical reports mandatory for payment processing.